Recruiting Coordinator

NOW ACCEPTING APPLICATIONS FOR THE POSITION OF:

Recruiting Coordinator (Human Resources) part-time

Interviews will be conducted as applications are received.  This position will remain open until filled.

JOB SUMMARY:

This position assists and serves as the contact in the areas of talent acquisition for Police and Fire sworn positions. Exercises discretion and judgment on human resources administrative procedures, and answers inquiries as appropriate. Specifically, this position performs oversight and management of multiple professional contracts associated with the hiring and promotional processes for sworn personnel.  

JOB DUTIES:
1.    Facilitates the entire talent acquisition and promotional processes for the Fire and Police Departments for sworn personnel following collective bargaining agreements, village ordinances, state law, and human resources best practices.  Coordinates with departmental staff for ceremony scheduling and onboarding.
2.    Assists in the talent acquisition process for all village positions.
3.    Assists in managing service contracts required for talent acquisition and promotional processes.  
4.    Assists in the creation and development of talent acquisition marketing efforts.
5.    Represents the village in marketing and talent acquisition events.
6.    Creates electronic files of various confidential and non-confidential information for personnel and medical records.  Ensures these files are all maintained by the village’s document retention policy.
7.    Attends meetings convened by the Board of Fire and Police Commissioners, takes minutes, tracks attendance, and prepares agendas.  Posts agendas and approved minutes through the village document management system.  Responsible for proper public notification for all public meetings as required by law. 
8.    Receives phone calls; arranges meetings, conferences, and interviews; makes reservations as necessary.  Provides administrative office support as needed, both on the phone and in person.
9.    Enters, tracks, and coordinates purchases for budget accounts.  Reviews invoices for accuracy, obtains receiving information, and processes for payment.  
10.    Performs other duties as assigned.

SCHEDULE:
The position typically works an average of 19 hours per week.  This position is required to be in the office three days/week between the hours of 8 am to 5 pm with the ability to flex time because of required evening meetings.  Evening meetings are typically once per month.  The schedule varies depending on workload.

QUALIFICATIONS:
1.    Minimum of an associate’s degree or equivalency of college hours working towards a bachelor’s degree in human resources, business, or a related field.  
2.    A minimum of three years of experience in human resources, recruiting, or a related field.
3.    Proficiency with current computer technology, job-specific software, and customer service systems.

STARTING SALARY RANGE:  $38.75 - $43.11  per hour working up to 19 hours per week.  Salary dependent on qualifications. The salary range for this position is $38.75 - $56.18.  

Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.

BENEFITS:

The Village of Schaumburg has a competitive benefit package with coverage that begins on the first day of employment and includes: flexible benefit Section 125 plan including health, dental, vision, and life insurance as well as medical and dependent care flexible spending accounts, and a retirement plan through the Illinois Municipal Retirement Fund.  The Village also provides paid holidays, paid vacation, sick leave, tuition reimbursement, succession development, and more.

The Village provides regular part-time employees with paid holidays and up to 20 hours of personal time.

ABOUT THE VILLAGE OF SCHAUMBURG:
The village employs approximately 600 employees in 12 departments, including police, fire, engineering and public works, communications, community development, cultural services, economic development, finance, general government, human resources, information technology, and transportation. Our employees work to serve the residents and strive to make Schaumburg the best community it can be. 

Our Core Values are the heart and soul of how we operate.  Customer service, integrity, respect, teamwork, and trust are the values we dedicate ourselves to with the goal of providing excellent services and programs to meet the needs of our community and those within our organization. They guide our actions and serve as the framework for the decisions and contributions we make every day – at every level.  Each member of the Schaumburg team is valued, belongs and provides essential services to the residents, visitors, and businesses of Schaumburg. We are proud of the rich diversity of the Schaumburg community, and we want employees to bring their own unique capabilities, experiences, and characteristics to their work in serving the community.  The characteristics of humility, empathy, respect, and open-mindedness are cornerstones of our organizational culture. The success of the village depends on our employees, and we are committed to helping employees continue growing and developing in their careers. 

SELECTION PROCESS:

The candidate screening process may consist of an application review, skills testing, employability assessment, interviews, and other job-related testing or verifications.  Chosen candidates will be subject to background checks and a criminal history investigation.  The top candidate will need to successfully complete the post-offer qualifying pre-employment medical examination and drug screen (including cannabis).

Individuals requesting reasonable accommodations under the Americans with Disabilities Act to complete the application process should contact the Human Resources Department at 847-923-3900.

The Village of Schaumburg is an Equal Opportunity Employer