Procurement Assistant

UNITED STATES DISTRICT COURT
Southern District of California
San Diego, California
Phone: (619) 557-6152 | Fax: (619) 702-9911
www.casd.uscourts.gov
POSITION: Procurement Assistant
SALARY: CL 25 ($55,848 - $90,749 DOE)
CLOSING DATE: Open until filled. Preference given to applications received by
Friday, June 27, 2025
LOCATION: San Diego, California
VACANCY NO.: 25-16

Position Overview:
The United States District Court for the Southern District of California is accepting applications for the position of Procurement Assistant. This position is located in the Clerk’s Office and will report to the Facilities and Procurement Supervisor. The incumbent will provide property, procurement, and facilities support to the Court and Clerk’s Office.
Representative Duties:
•Adhere to the Guide to Judiciary Policy, particularly Volume 14 (Procurement) and Volume 16 (Space and Facilities). Adhere to the court’s internal control procedures.
•Ability to maintain accurate property records in a timely manner. Will serve as the court’s custodial or disposal officer for all Court property as delegated.
•Assess requests for goods and services by ensuring that they are allowable under limitations, restrictions and policies, as well as determining the availability of funds.
•Responsible for assisting in the process of procuring supplies, equipment, services, furnishings, facility support services from government and non-government sources, including contacting vendors, requesting quotes, creating bid analyses, creating purchase orders in the automated financial system.
•Plans and coordinates time and delivery of purchases.
•Actively participates in Court event support and vendor escorting opportunities.
•Prepares spreadsheets and maintain databases to track certain expenditures and projects.
•Responds to customer service requests via automated help desk and telephone.
•Coordinates and assists with furniture moves, official court event setup and repair projects throughout the Clerk’s Office and courthouses.
•Other duties as assigned.
 

Qualifications:
•Applicants must have a least one (1) year of specialized experience, as defined below:
- Specialized experience is defined as responsible experience in purchasing that provides knowledge of the rules, regulations, practices, and principles of procurement; and involves the routine use of automated financial and accounting systems or other computer-based systems and applications such as word processing, spreadsheets, or databases.
•Excellent customer service skills and ability to multitask multiple priorities.
•Ability to provide support during non-business hours (i.e., evenings, weekends) as required for projects or special events.
•Ability to travel to locations within the Southern District of California.
•Ability to lift up to 50 pounds and move light equipment as required.

Preferred Qualifications:
•Bachelor’s degree from an accredited four-year college of university.
•Government purchasing experience.
•Knowledge of the accounts, procedures, and applicable financial automated systems of the judiciary.
•Solid critical thinking, problem-solving and organizational skills.
•Knowledge of Federal Acquisition Regulations (FAR).
•Excellent customer service skills are required.
•Ability to manage multiple priorities in a busy office environment is essential.
Please note that this position requires in-office support and is not a telework-eligible position.

Personal Characteristics:
The successful candidate should be a mature, dedicated, responsible, and poised individual who possesses tact, good judgment, initiative, a strong work ethic, and the ability to work well with judges, chambers staff, and Clerk’s Office staff. The candidate should be trustworthy and possess the ability to maintain strict confidentiality of sensitive information.
Required Clearances:
Please note that this position requires that applicants complete the “Optional Background Information” on Page 5 of the AO-78 Application Form.
The selected candidate will also be required to submit to a background investigation which includes fingerprinting and a credit check.
Benefits:
Salary is just one component of the comprehensive compensation package offered by the Federal Court. Federal court employees are eligible for a full range of benefits that include 13-26 days of annual leave, 13 days of sick leave, 11 paid holidays per year, a flexible work schedule, immediate matching Thrift Savings Plan, pre-tax programs (health, dependent care and transportation), and insurance plans (i.e., health, life, disability, and long-term care), car-pooling options and a transportation subsidy.
Employer benefit contributions equate to no less than 33% of an employee’s total compensation. Be advised that eligibility may vary by appointment type and length.
For more information about federal court benefits, please visit: www.uscourts.gov/careers/benefits. 

How to Apply:
Qualified candidates must submit a cover letter, resume, a minimum of three references with contact information, and the AO-78 Application Form (available for download in the application portal). All application materials must be submitted at CASD HR Application Portal. More information on career opportunities may also be found at www.casd.uscourts.gov.
Preference will be given to applicants who submit application materials
before 4:30pm on Friday, June 27, 2025.

Information for Applicants
The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice. In the event that a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the Clerk of Court may elect to select a candidate from the applicants who responded to the original announcement without posting the position.
Only qualified applicants will be considered for this position. Employees of the U.S. District Court serve under “Excepted Appointments” and are considered “at will” employees. Federal Civil Service classifications or regulations do not apply; however, court employees are entitled to substantially the same benefits as other Federal Government employees.
All information provided by applicants is subject to verification and background investigation. Applicants are advised that false statements or omission of information on any application materials or the inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment or dismissal after being employed.
Participation in the interview process will be at the applicant’s own expense and relocation expenses will not be provided.
The position is subject to the mandatory electronic fund transfer (EFT) participation for payment of net pay (i.e., Direct Deposit).
Non-citizens may be interviewed and considered for employment, but employment offers will only be made to individuals who qualify under one of the exceptions in 8 U.S.C. § 1324b(a)(3)(B). In most cases, this means that an offer of employment cannot be made unless the candidate is a lawful permanent resident who is seeking U.S. citizenship as explained below.
Under 8 U.S.C. §1324b(a)(3)(B), a lawful permanent resident seeking citizenship may not apply for citizenship until he or she has been a permanent resident for at least five years (three years if seeking naturalization as a spouse of a citizen), at which point he or she must apply for citizenship within six months of becoming eligible, and must complete the process within two years of applying (unless there is a delay caused by the processors of the application). Non-citizens who have not been permanent residents for five years will be required to execute an affidavit that they intend to apply for citizenship when they become eligible to do so.
If selected for first time appointment to a position, you may be required to complete an initial performance probationary period. Failure to successfully complete the probationary period may result in termination of employment.
THE UNITED STATES DISTRICT COURT IS AN EQUAL OPPORTUNITY EMPLOYER