Visiting Admissions Advisor and Credential Evaluator

Visiting Admissions Advisor and Credential Evaluator

Office of Admissions

Location:                     Chicago

Posting Close Date:    June 27, 2025

Salary Range: The wage for this position is $43,888.00.

Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. 

*Posting for multiple positions

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

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Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Position Summary
The Office of Admissions at the University of Illinois Chicago seeks to fill several positions with the title of Visiting Admissions Advisor and Credential Evaluator. This position serves as an advisor, resource, recruiter, and consultant for students in all aspects of undergraduate, graduate, or professional admissions. Duties include the understanding of recruitment strategies, application requirements, credential analysis, admission decision-making, facilitation of strong relations with students, and assistance with campus-wide recruitment and outreach processes.

Duties & Responsibilities

 • Advise prospective first year, transfer, graduate, professional and non-traditional (adult) students on application requirements, proper credentials, course requirements, and transfer articulation. Determine eligibility for admission and communicates academic standing to university administrators to ensure compliance with all university requirements. 

• Serve as a primary recruitment representative, handling questions and responding to inquiries from prospective students from assigned schools or recruitment territories through varied communication channels, for the purpose of increasing applications and enrollments. School and other field assignments will vary from adviser to adviser. 

• Maintain a travel schedule and represent admissions at various recruitment events, high school visits, yield activities, webinars, national, and international venues. 

• Nurture relationships with students, parents, high school counselors, teachers, international partners, and administrators providing admissions advice relative to the recruitment and admissions processes. 

• Serve as a credential evaluator for both domestic and international materials. Understand international credential review, researches institution accreditation, and translates grades and degrees to U.S. equivalencies. Familiar with foreign educational systems. 

• Communicate with college and departmental personnel to promote and support the University’s overall recruitment and admissions efforts including the prospect pool, application status, admissions requirements and policy, deadlines, and final decisions. Develop relationships with department and college staff to foster a strong working relationship between units. 

• Assist the Office of Global Engagement on international recruitment and admissions initiatives. 

• Read applicant materials and apply college admissions criteria to perform a holistic review of applicants. Capable of independent decision-making based upon holistic review. 

• Evaluate transcripts and foreign course work to determine transferability and eligibility for admission. Maintain and manage official student academic record in accordance with recognized protocols. 

• Provide referral service for students and applicants to appropriate campus resources for assistance. Provide advisement to students regarding admissions policies/procedures and general academic program requirements. Describe programs and disseminate information regarding the University. 

• Organize and participate in student recruitment and yield activities, including yield receptions, open houses, and college and high school fairs. Develop promotional and marketing plans including social networks, list serves, and email campaigns. 

• Present admissions and recruitment information for campus visitors (prospective students, families, student and school groups) of various sizes. 

• Represent the University in the field and at on-campus events to provide information about available offerings, including but not limited to academic programs, resources, opportunities, facilities, etc. 

• Promote and adhere to the university’s standards and state and federal requirements on ethical recruitment and admissions practices. 

• Using knowledge of current university database software in the admissions module, analyze and evaluate application information. Participate in testing of system upgrades. 

• Act as the primary point of contact for prospective students via telephone, email, and by in-person or virtual appointment. Communication regarding any issue pertaining to student recruitment and admissions. Independently make decisions to facilitate the recruitment of and admissions process for students.

Minimum Qualifications Required:

Bachelor’s degree in a related field required. 

Preferred Qualifications:
Admissions experience in a university or non-profit environment with undergraduate, graduate, or professional programs
preferred.

Possess a high level of organization and natural attention to detail. Strong oral and written communication skills with diverse populations.

Experience doing research and problem-solving activities that require critical/analytical thinking and decision-making.

Experience with information management preferred. Substantial knowledge and experience of current university student
database software is preferred.

Competence using Microsoft Office suite, email, web browsers, web-based databases, and the Enterprise Data Warehouse.

To Apply: For fullest consideration, please submit cover letter, resume, and a list of three references online through the UIC Job Board at:         

https://uic.csod.com/ux/ats/careersite/1/home/requisition/15115?c=uic 

The above mentioned requirements must be submitted no later than June 27, 2025. 

The University of Illinois at Chicago is an affirmative action, equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status, or status as an individual with a disability.

Offers of employment by the University of Illinois may be subject to approval by the University’s Board of Trustees and are made contingent upon the candidate’s successful completion of any criminal background checks and other pre-employment assessments that may be required for the position being offered. Additional information regarding such pre-employment checks and assessments may be provided as applicable during the hiring process.

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=1411899

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation