Accounts Payable Specialist
Accounts Payable Specialist
Job Type: Full-Time
Shift/Hours: Monday–Friday, 7:00 AM – 3:30 PM
Salary: $22-$25/hr DOQ
Job Summary:
We are seeking a detail-oriented and organized Accounts Payable Specialist to support daily financial and clerical operations within an office setting. This role includes managing vendor payments, organizing invoices, maintaining accurate records, and providing phone support during early office hours. The right candidate thrives in a structured environment, meets deadlines efficiently, and contributes positively to a collaborative team culture.
Key Responsibilities:
Daily Tasks:
- Open the office and answer phone calls between 7:00 AM – 8:00 AM
- Enter A/P invoices into Sage 100
- Print emailed invoices and manage physical mail bin
- Maintain organized filing system for invoices and lien waivers
- Backup for receptionist as needed
- Handle fuel slips and ensure confidentiality of banking/credit card data
Weekly Tasks:
- Process employee reimbursements on Thursdays
- Track and manage pre-lien entries in spreadsheet and send updates
- Review credit PO list and follow up with vendors and department manager
Monthly Tasks:
- Prepare and mail payments to vendors based on scheduled calendar (1st, 9th, 11th, 17th, 24th, and last day of the month)
- Print statements, complete aging reports and apply credits
- Maintain and update certificate of insurance records
- Review month-end binder and ensure accurate documentation
Other Tasks:
- Collect W-9s and insurance certificates from new vendors
- Manage car wash cards
- Assist with year-end duties (box up records, generate 1099 list, update subcontractor agreements)
- Perform general administrative tasks as assigned by leadership
Qualifications:
- High school diploma or GED
- Professional communication skills (verbal and written)
- Strong attention to detail and organizational skills
- Proficient typing (50+ WPM) and 10-key data entry
- Experience using accounting software (Sage 100 preferred)
- Ability to manage multiple deadlines, especially during month-end
- Commitment to confidentiality, professionalism, and team collaboration
Working Conditions:
- Standard office setting with prolonged sitting and computer use
- Must be able to lift 5–50 lbs occasionally
- Some bending, twisting, kneeling, and reaching required
About Us:
At The Vision Companies, we go beyond matching skills to job descriptions. We advocate for you, ensuring a win-win for both candidates and clients by finding the right fit, not just any fit. Our personalized approach, grounded in core values, means we carefully select opportunities that align with your goals. We support you every step of the way and follow up to ensure satisfaction, treating each person as a valued individual.
Benefits:
Enjoy a comprehensive benefits package that includes paid time off, paid holidays, and health insurance covering medical, dental, and vision needs. We offer term life insurance, short-term disability benefits, and a 401K plan to secure your future. Benefit from competitive wages, performance-based pay increases, and bonuses. Additionally, we provide safety and employee referral bonuses, along with exciting gift giveaways throughout the year. Plus, you'll have the support of an amazing team of recruiters dedicated to advocating for you every step of the way!
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