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Human Resources Analyst

City of Monterey
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City of Monterey Human Resources Analyst

ABOUT THE POSITION:
 

Are you a dedicated HR Professional looking to make an impact in public service? Join the City of Monterey as a Human Resources Analyst, where you'll play a vital role in supporting employees and driving HR initiatives forward. As a Human Resources Analyst, you'll be responsible for overseeing various HR functions, which may include employee benefits administration, worker’s compensation and safety, compliance with labor laws, and talent acquisition. You’ll work collaboratively with leadership and staff to ensure efficient HR processes that support a thriving workplace culture.

Key Responsibilities may include:

  • Manage Worker’s Compensation and Safety
  • Administer employee benefits programs, including CalPERS, health insurance, ACA compliance, and leave management.
  • Manage recruitment processes using NeoGov systems, ensuring a smooth applicant tracking and onboarding experience.
  • Conduct HR research, analyze trends, and provide data-driven recommendations for process improvements.
  • Ensure compliance with employment laws and organizational policies.
  • Provide HR support and guidance to employees and managers on various workforce matters.

Ideal Candidate:

  • HR Passion – A commitment to delivering outstanding service in public sector HR.
  • Technical Expertise – Experience with Microsoft Office and NeoGov systems
  • Project Management Skills – Ability to handle multiple priorities, meet deadlines, and take initiative.
  • Strong Communication – Clear, professional, and approachable when interacting with employees at all levels.
  • Confidentiality & Ethics – Maintains the highest level of professionalism and discretion in all HR matters.

ABOUT THE CITY OF MONTEREY: 

Nestled along California's Central Coast, the City of Monterey is known for its natural beauty, rich cultural heritage, hospitality, and sense of community. The City of Monterey is a full-service charter city operating under a Council-Manager form of government that provides police, fire, public works, planning, recreation, and parks services and operates its conference center, sports center, parking, and marina facilities. 

WHAT SETS US APART?

At the City of Monterey, we believe in creating a workplace that values innovation, collaboration, and professional growth. As part of our HR team, you’ll have the opportunity to make a meaningful impact on employees and the organization as a whole. We offer a competitive benefits package to full-time employees. Some of these benefits include a Health Spending Fund, Medical, Dental, Vision, and Life Insurance, Vacation Accruals, Sick Leave, 14 Paid Holidays, Education Incentive Pay, Tuition Reimbursement Programs, CalPERS Retirement, and more!

Application Process

A limited number of applicants who clearly show that they most closely meet the needs of this position in terms of training, experience, education, and other job-related characteristics will be accepted to participate in the selection process. This process will include evaluation and initial screening of the standard on-line City application to determine which candidates progress to the next phase of the recruitment process. The subsequent selection process may include a written test/written exercise, performance exercise, panel interview, and a final departmental interview. The Human Resources Department reserves the right to make changes to components of the examination process.

 As a condition of employment, the selected candidate will be required to successfully pass a Live Scan fingerprint background check and reference check. Depending on the position, as a condition of employment, the selected candidate may also be required to pass a physical exam including a drug screen and a federal background check to gain access to military and police facilities and systems.


Candidates who successfully complete all phases of this recruitment process will be placed on an eligibility list. The eligibility list is active for 12-months and may be used to fill additional positions including lower-level positions determined to have similar duties and requirements.

EQUAL OPPORTUNITY EMPLOYER: The City of Monterey provides outstanding services to the public and is deeply committed to a community and workforce that is inclusive, equitable, and diverse. We welcome and encourage applications from all qualified applicants, including underrepresented minorities that contribute to the diversification and enrichment of ideas and perspectives. The City of Monterey does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual’s status in any group of class protected by applicable federal, state or local law.


SUMMARY: To perform a wide variety of professional and technical human resources' duties and coordinate administration in one or more of the human resources' program areas including benefits, recruitment/selection, classification, compensation, labor relations, training, safety, personnel administration and affirmative action.

DISTINGUISHING CHARACTERISTICS:  The Human Resources Analyst is the first level management classification in the Human Resources Department. The incumbent receives general supervision from the Human Resources Director and/or higher level management classifications and exercises independent judgment in the performance of a variety of professional, complex and difficult duties.  Assignment may require direct or indirect supervision over professional, technical and clerical staff.

 

Examples of Duties

ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

  • Interprets, monitors, and applies City, State and Federal personnel laws and regulations.
  • Investigate, interpret, analyze and prepare recommendations relating to proposed or existing programs, services, equipment, and grants involving a need for personnel input.
  • Analyze, interpret, explain, and recommend the modifications and/or implementation of City personnel policies, procedures, programs and services to City staff, Council, or advisory bodies; may install new systems and train personnel.
  • As assigned, investigates and prepares reports for specific requests and complaints relating to personnel services.
  • May meet with members of the public, outside agencies, or other City departments to explain policies, programs, and respond to requests for information or complaints.
  • Conducts research, analyses, surveys, job audits and makes recommendations for enhancing, modifying and/or adding to the City's classification system and class specifications; such reviews may involve individual positions, classes or series of classes.
  • Conducts research, analyzes, services, and make recommendations relating to the administration of the City's compensation system;
  • Assists in the administration of the City's labor relations program by performing research analysis, surveys and making recommendations.
  • May serve as a member of the City's negotiating team during meet and confer.
  • Participates in organization and staffing studies of City departments.
  • Assists with employee development, safety, and training programs.
  • Counsels employees and management on such matters as employee evaluations, disciplinary actions, grievances, and supplemental benefit programs.
  • Case manage employees on industrial and non-industrial leaves.
  • Conducts interactive process for employees seeking reasonable accommodations.
  • Organize and conduct, or delegate, new employee orientation and exit interviews.
  • Plans and coordinates recruitment/selection programs including determining labor market for advertising; review and evaluate applications; develop, evaluate, and validate selection instruments; administer and score examinations.
  • Coordinate Workers' Compensation Program; provide recommendations to resolve questions from the City's third-party administrator, worker's compensation attorney, vocational rehabilitation counselors, etc.; promote and facilitate the modified return-to-work program with City staff; analyze claims and approve provider requests for services; make recommendations regarding settlement of claims; analyze laws and legislation; counsel employees regarding claims and benefits;
  • Coordinate Benefits: manage open enrollment for benefits that include, but are not limited to: medical, dental, vision, life, employee assistance program, Legal Services, Short-Term/Long-Term Disability, Section 125 plans, COBRA, and retirement; develop recommendations for plan design and changes in benefit programs, counsel employees regarding program requirements and benefits; coordinates consultant preparation of annual premium rates for various benefits plans; serves as a liaison between employees, the City, and plan administrators, resolving problems regarding benefits, wellness, retirement, and the Section 125 plan; prepares request for proposals; staffs and coordinates a variety of on-going committees related to benefits.
  • Supervise subordinate clerical staff, approve leaves and schedules, provide on-going management support, prepare and/or contribute to performance evaluations.
  • Performs related duties as required.

 

Typical Qualifications

MINIMUM QUALIFICATIONS:
Education:  Completion of a Bachelor's Degree from an accredited college or university with major study in personnel, public or business administration.  A Master's Degree is desirable.
 
Experience:  Three (3) years' experience in general personnel administration. Supervisory experience is desirable.
 
An equivalent combination of education and experience may be considered.

 

Supplemental Info

KNOWLEDGE AND SKILLS:
 
Knowledge:

  • City organization, operation, policies, and procedures.
  • Fundamental principles and practices of personnel administration, including methods and techniques of recruitment and selection, classification, compensation administration, safety and affirmative action.
  • Principles of laws, governing labor relations/negotiations.
  • Training techniques and program development.
  • Federal and State laws and regulations applicable to municipal personnel administration.
  • Analytical and statistical concepts and methods.
  • Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management.
  • Customer service principles, protocols, and methods.

Skill in:

  • Becoming familiar and interpreting local ordinances, regulations and policies relating to the City's personnel system.
  • Collecting, compiling and analyzing information and data and preparing complete and accurate reports.
  • Operating a personal computer utilizing a variety of standard and specialized software.
  • Analyzing problems, identifying solutions, and recommending techniques for resolution.
  • Researching and compiling data for reports and technical documents, and preparing complete, comprehensive, and accurate reports.
  • Using initiative and independent judgment within established procedural guidelines.
  • Assessing and prioritizing multiple tasks, projects and demands.
  • Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations.
  • Establishing and maintaining cooperative working relationships with co-workers.
  • Operating a personal computer utilizing a variety of standard and specialized software.
  • Communicating effectively verbally and in writing.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

Physical Demands

  • Standing & Walking – Primarily sedentary classification although standing in work areas and walking between work areas may be required.
  • Lifting - Ability to safely lift up to 20 pounds; this requirement includes bending at knees to facilitate proper lifting techniques.
  • Manual Dexterity - Ability to perform multiple work activities requiring a significant level of physical and mental coordination, such as operating a computer keyboard; copying, and adding machines; writing.
  • Visual – Ability to read printed materials and view a computer screen for long periods.
  • Hearing and Speech - Ability to communicate in person, before groups, and over the telephone.
  • Mobility – Ability to work in a standard office setting and operate a motor vehicle to visit various meeting sites, reach, carry, push, pull, stoop, and bend.

Environmental Elements
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances.  Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

DISASTER SERVICE WORKERS:
All City of Monterey employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.