Accounting Technician

The Health and Human Services (HHS) Accounting Technician plays a key role in managing complex and varied accounting functions, from receipting, billing, and collections to ensuring accurate payments to clients, vendors, the Department of Human Services (DHS), Minnesota Healthcare Plans, private insurers, and third-party providers. This position is vital in maintaining precise client records and reporting systems and driving the timely production of payments, month-end billings, and financial reports for McLeod County Health and Human Services, the Finance Department, and DHS. Reporting directly to the Finance Director, this role is essential to the financial operations and overall efficiency of the organization.

Essential Functions/Responsibilities

Duties listed are normal for this classification.  These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.

Position Duties

Vendor Payment and Waivered Services Accounting

• Maintain vendor and service arrangement files, ensuring accuracy.
• Approve service arrangements in the Social Services Information System (SSIS).
• Review, code, and enter accounts payable vouchers, verifying accuracy.
• Post financial data, generate reports, and process payments.
• Provide information to vendors, clients, and staff.
• Generate Waiver-Alternative Care (AC) claims after SSIS bills have been processed in IFS.
• Generate claims for Mental Health-Targeted Case Management (MH-TCM), Child Welfare-Targeted Case Management (CW-TCM), Relocation Service Coordination-Targeted Case Management (RSC-TCM), Rule 5, and Vulnerable Adult-Developmental Disabilities- Targeted Case Management (VA-DD TCM).
• Submit Medical Assistance (MA) transportation to MN-ITS from IFS for reimbursement.

Income Maintenance Collections (MAXIS)

Set up repayment schedules, bill clients, and post payments.

Verify claims, recouping, and billing processes.

Post Medicare Part B and other health insurance recoveries for reimbursement.

Billing

• Prepare and send monthly bills, including for managed care and county services.
• Create and maintain spreadsheets- correct errors in bills, checks, and accounts.
• Manage Revenue Recapture claims and payments.

Receipts

• Code and issue receipts of various funds and payments.
• Collaborate with departments on debt collections.

Child Care System (MEC-2)

• Add providers and update as necessary and set up providers for electronic billing when requested.
• Process providers’ renewal paperwork and update as necessary.

Backup for Payroll

• Monitor agency employee time sheets and prepare payroll summary sheet.

Social Welfare Fund

• Enter client, vendor, and payer information into the financial system.
• Receipt Social Security and Social Security Insurance payments into client accounts.
• Post and distribute monies to proper vendors and clients.
• Reconcile monthly bank statements with client accounts and review accounts and changes with caseworkers.

Miscellaneous

• Reconcile Social Welfare Fund (SWF) & IV-D Bank Statements.
• Issue Electronic Benefits Transfer (EBT) benefit cards.
• Prepare payment information for annual parental fee reconciliation.
• Input, update, and/or retrieve accounting data from computer systems.
• Works directly with state auditors during the audit and various insurance provider audits throughout the year.
• Assist supervisor in preparation of the budget.

Non-Essential Functions

• Perform other job-related duties as assigned.

Knowledge, Skills, Abilities

• Knowledge of accounting principles.
• Ability to communicate effectively by telephone, in person, and in writing.
• Read, understand, and apply current accounting guidelines, system updates and revisions, and policy changes.
• Ability to enter and process information with speed and accuracy.
• Knowledge of the EBT card process.

Minimum Qualifications

Education and Experience

• High school diploma, plus an associate’s degree or equivalent in accounting and at least two years of accounting or clerical/administrative experience;
• Or an equivalent combination of education and experience sufficient to perform the essential functions of the job.

Relationships

•  Regular interaction with Social Services Department staff.
•  Interaction with clients and vendors.

Supervisory Responsibilities

• No direction supervision of employees.

Working Conditions

• Work is performed primarily in a standard office setting.

Physical Requirements Of This Position

• Desk work involving the use of a computer, telephone, and other devices.
• Ability to read screens and documents.
• Ability to type and use a computer or mobile device.
• Office work may include reaching for documents, grasping documents, standing, walking, and repetitive motions.
• Lift and carry files and material weighing up to 20 pounds.

Equipment Required to Perform This Job

• Computers
• Telephones
• Mobile devices
• Many different types of office equipment

 Additional Notes

• All positions in McLeod County are subject to a background check. This may include, but not limited to the following checks: criminal history, credit, driver’s license, pre-employment physical, pre-employment drug and alcohol screening, pre-employment psychological testing.