Academic Advisor

Academic Advisor

Oregon State University

Department: Liberal Arts Admin (CLA)

Appointment Type: Professional Faculty

Job Location: Corvallis

Recommended Full-Time Salary Range: $54,000-$58,000

Job Summary:

The College of Liberal Arts is seeking two Academic Advising Specialist’s. These are full-time (1.00 FTE ), 12-month, professional faculty positions.

The Academic Advising Specialist will provide undergraduate students with advising toward retention and degree/qualification completion. These advising efforts may include orientation/supporting student transitions, academic success strategies, goal identification, course and experiential learning planning, and career considerations for Oregon State University’s diverse population of students.

The advisor monitors student progress and engages the student in conversation around strategies and resources to enhance their academic experience and works to resolve experienced difficulties. The advisor works as part of a team to achieve established goals in collaboration with representatives of campus services and community partners as appropriate, and they communicate with other University units regarding undergraduate academic requirements. The advisor may participate in various University, College, and unit-sponsored orientations and events, may also participate in prospective student visits and recruiting events, and engages in professional development activities for advisors. The advisor works with student information systems and various data files and sources and prepares a wide variety of reports using multiple tools. The advisor keeps abreast of University and unit policies, procedures, rules, and regulations to assist students in meeting academic requirements. In addition to direct academic advising, advisors may support other areas such as assessment, career exploration, early warning/proactive interventions, international student advising, connection to university resources, and working with students in academic difficulty. All advisor positions support the primary mission of the University, the academic units, and academic services. 

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU . 

Key Responsibilities

80-90% Academic Advising Direct work with students/preparation/file review/notes/record keeping. Guides student decision-making in coursework for general education, major/minor specific, elective, and qualification coursework. 

• Provide advising that helps students achieve timely degree completion and connect their skills, abilities, and interests with their academic and career goals.

• Assist students with academic program planning, course selection and registration, resource connections, and exploration of experiential learning opportunities, while working to understand the individual needs, goals, and backgrounds of all advisees

• Monitor academic progress of assigned caseload of undergraduate students.

• Participate in proactive advising interventions and outreach to students from diverse backgrounds.

• Clarify and interpret relevant policies and procedures to assist students in making academic planning decisions.

• Assist students in understanding and applying academic regulations and requirements.

• Help students navigate and utilize university resources and services that support undergraduate education and student success

• Meet with students on academic warning and academic probation and conduct proactive outreach as needed.

• Create and/or present student workshops on a variety of advising and student success topics as needed or requested.

• Maintain accurate information and resources for students (e.g. sample-plans, website updates, advising materials, transfer guides, etc.) through effective use of recommended technologies

• Maintain accurate electronic notes and records of advising appointments and student progress in OSU’s electronic record keeping systems.

• Stay current on university policies and practices relative to academic advising and student success efforts.

• Identify and participate in trainings and professional engagement opportunities to maintain currency relative to the position and support growth.

• Seek university trainings and local, regional, and national meetings, as appropriate.

5-15 % Academic Program/Institutional Support 

• Advisor may be assigned specific responsibilities to support and contribute to student services in a targeted/specialty area. (i.e.- admissions/visit events; departmental service, college/institution committees & liaison work assessment of advising, early alert, living learning communities, orientations, new student advising, transitions, internships, international students, etc.)

5-10% Other Duties as Assigned 

What You Will Need

• Bachelor’s degree from an accredited institution.

• Demonstrated experience in a higher education student services setting, or related experience advising, counseling, or mentoring individuals in other settings (i.e., K-12 environments, non-profits, etc.).

• Demonstrated commitment to educational equity in a multicultural setting and a commitment to advancing the participation of diverse groups and supporting diverse perspectives.

• Outstanding demonstrated oral and written communication skills.

• Demonstrated experience in establishing rapport and using other social skills (in large group, small group, and/or interpersonal settings).

• Demonstrated computer skills including proficiency with Microsoft Office Suite or similar tools.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. 

What We Would Like You to Have

• Two or more years of full-time professional employment experience in a higher education student services setting, or two or more years of demonstrated full-time related experience advising, counseling, or mentoring individuals in other settings (i.e., K-12 environments, non-profits, etc.).

• Professional experience assisting diverse populations and/or diverse learners, such as non-traditional, online, international students, and/or groups historically underrepresented in higher education.

• Ability to communicate effectively in front of large groups and to provide presentations, workshops, and outreach programs.

• Knowledge and application of retention practices, student development theory, and/or proactive advising strategies.

• Experience with student information and/or customer relationship management systems (e.g. Degreeworks, Banner, Peoplesoft, Slate, Salesforce, Navigate, etc.)

• (If desired by hiring unit) Educational background or experience related to the discipline(s) to be advised.

• Master’s or doctoral degree in Higher Education Administration, Advising, Education, a closely related field, or an advising unit related field.

Working Conditions / Work Schedule

This office is student centered and works collaboratively. A willingness to engage with colleagues and campus partners is important to a functional office and helps provide exceptional support to students. Typically, M-F 8am to 5pm, some evenings and weekends are required. 

Special Instructions to Applicants

To ensure full consideration, applications must be received by 06/18/2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

Starting salary within the salary range will be commensurate with skills, education, and experience.

For additional information please contact: Karen Sullivan-Vance

Karen.sullivanvance@oregonstate.edu

541.737.1757

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire. 

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu. 

To apply, please visit: https://apptrkr.com/6273221

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