Administrative Assistant

Are you a highly organized and detail-oriented professional with a knack for multitasking?  Join the Finance Department as an Administrative Assistant and play a crucial role in supporting the Finance Department’s daily operations.

Responsibilities of Position

Along with another Administrative Assistant, the person in this position is integral to keeping the Finance Department running smoothly and efficiently. They are motivated, dedicated, and capable of juggling a variety of tasks and delivering stellar customer service at the same time. They process accounts payable and timesheets and assist with Freedom of Information Act responses for the Finance Department. The Administrative Assistant supports City Council by attending meetings semi-monthly and transcribing the minutes. They provide notary services for official City documents, proof and format documents, maintain records, and coordinate meetings/special events. The schedule for this position is 8 am to 5 pm Monday through Friday with the ability to attend City Council meetings semi-monthly on Tuesday evenings from 6:45 pm until the meeting concludes. 

The City’s mission is to provide responsive, caring, cost-effective service in partnership with our community. The following values guide our work: Personal Integrity, Responsibility, Respect, Teamwork, Results. The City of Champaign is committed to promoting a work environment and a community that values and supports diversity and inclusion.

Required Qualifications

• High school graduate or equivalent supplemented by business course work and training.
• Extensive administrative support or secretarial experience requiring accuracy, confidentiality, and discretion.
• An equivalent combination of work experience and education that demonstrates the required knowledge, skills, and abilities will be considered.
• Demonstrated proficiency with Microsoft Office Suite software programs.
• Ability to obtain and maintain registration as a Notary Public in the State of Illinois.

Preferred Qualifications

• Associate degree or certification as an administrative professional.
• Experience with using computer programs and financial systems for accounting, document management, or similar functions.
• Experience with Microsoft Power Point and creating or editing PDF documents.
• Professional experience following, interpreting and applying policy.
• Experience transcribing dictation.
• Experience with meeting the requirements of the Freedom of Information Act.
• Excellent customer service skills.

Salary and Benefits

• Starting annual salary: $57,620 - $65,595, DOQ.
• Full-time, on-site, FLSA non-exempt, non-bargaining unit (NBU) position.
• The City of Champaign offers excellent fringe benefits including:
• Paid vacation, sick, and personal leave and 11 paid City holidays each year
• Health, life, dental, and vision insurance
• Retirement health savings and flexible spending plans
• Retirement benefits through the Illinois Municipal Retirement Fund (IMRF)

View the Salary Schedule and Non-Bargaining Unit Exempt Full-Time Fringe Benefit Summary at: ChampaignIL.gov/Salaries. View the full Non-Bargaining Unit Employee handbook at ChampaignIL.gov/hr/jobs/bargaining-units/.

Application Deadline: Apply at ChampaignIL.gov/jobs by Sunday, June 22, 2025.

To apply, visit the City’s Jobs Page at champaignil.gov/jobs.