You are viewing a preview of this job. Log in or register to view more details about this job.

Office and Program Coordinator

Stevens County Historical Society
Email

Office and Program Coordinator

http://www.stevenshistorymuseum.com/employment/

 

This position works in-person at the award-winning Stevens County History Museum in Morris, MN, and reports directly to the Executive Director of the Stevens County Historical Society. This is a part-time position 28 hours/week.

 

DUTIES

The duties of the Office and Program Coordinator are in support of the Society’s mission and are clerical and computer-related in nature.  Specific duties include (but are not limited to) the following essential job functions:

 

Office Coordination 25%

  • Handle incoming telephone calls, greet visitors, re-route emails as needed, and guide tours of exhibits.
  • Prepare and mail correspondence and packages (e.g. postcards, newsletters, on-line purchases)
  • Maintain an inventory of general office supplies and order supplies as needed.
  • Maintain files (hardcopy and electronic) in a manner that allows easy access by staff and volunteers. 
  • Assist staff and volunteers in the use of appropriate office equipment.
  • Assist in coordinating outside vendors, guest speakers, authors and others in support of programming.
  • Other duties and task as required

 

Gift Shop Support (20%)

  • Work with the Executive Director to manage gift shop.
  • Maintain gift shop displays and appearance.
  • Use Square system to make sales, track inventory, financials, and promote items.
  • Maintain cash drawer for gift shop and special events.
  • Rotate seasonally appropriate gift shop items and displays.
  • Coordinate gift shop vendors and consignments.

 

Exhibit and Program Support (10%)

  • Develop posters and marketing materials for exhibits, programs, and events and distribute them via appropriate channels.
  • Work with the Executive Director and Collections Manager to coordinate and prepare for exhibit receptions, programs, and other events (e.g. nametags, décor, table and chair set-up).
  • Assist in exhibit preparation such as labels and photographs.

 

Volunteers and Membership 20%

  • Coordinate volunteer activities to ensure completion of projects and track volunteer hours.
  • Contact SCHS volunteers via voice, text, email to inform them of volunteer opportunities.
  • Work with Executive Director to plan recognition events for volunteers throughout the year.
  • Maintain membership database.
  • Maintain Volunteer database.
  • Mail materials in connection with annual membership drive and membership renewals.

Newsletter 15%

  • Work with Executive Director to format bi-monthly newsletter publication, incorporate articles from staff and others, edit newsletter for printing, coordinate volunteers to prepare for mailing and mail newsletter.
  • Maintain and update database of memorials and donations for newsletter.
  • Assist in conducting historical and genealogical research for individuals and businesses.

 

Web/Technology Management (10%)

  • Manage website and social media accounts to keep them current and relevant.
  • Assist with on-site information technology needs and set up technology for events.

                                                                  

Required Knowledge, Skills and Abilities

  • Skill in greeting visitors and making them feel welcome.
  • Strong written and verbal English language skills.
  • Ability to pay close attention to detail. 
  • Ability to manage social media (such as Facebook) and Word Press for website development.
  • Willingness and ability to learn new computer software programs.
  • Skill in interacting with fellow staff reflects an attitude of teamwork.
  • Working knowledge of, and experience with, Microsoft Office Suite (including Microsoft Publisher), database management, and Adobe Photoshop.
  • Skill in preparing routine correspondence reflecting favorably upon public image of the Stevens County Historical Society.
  • Customer Service and Sales skills

 

Optional preferred Knowledge, Skills and Abilities

  • Minimum high school or GED education, post-high school education preferred.
  • Knowledge of and/or interest in Stevens County history.
  • Working knowledge of, and experience with, Microsoft Office Suite (including Microsoft Publisher), database management, and Adobe Photoshop and/or Canva.
  • Spanish, ASL, or additional language skills.

 

Working Conditions

  • Working conditions are generally sedentary in a comfortable and safe environment. Occasional lifting of 25 pounds required. 
  • The work schedule will be negotiated with supervisor, and will require some flexibility depending on program needs. This is a part-time position for 28 hours/week.

 

Compensation

  • Dependent on experience/qualifications. $16\hr Minimum

 

Benefits

  • Paid Time Off (PTO) of 0.065 hours per hour worked, with a cap of 200 hours.
  • All SCHS employees will receive a complimentary individual membership in SCHS for as long as they are an SCHS employee.