Treasury Specialist

Department:                                 Treasurer

Position Control Number:            0103-006

FLSA Status:                                Non-Exempt; position is eligible for overtime

Safety Sensitive Designation:      This position is not designated as safety-sensitive.

Random Drug/Alcohol Test:         No

Opening Date:                             June 2, 2025                          

Closing Date:                               June 8, 2025 at 11:59 PM

This job description should not be interpreted as all-inclusive.  It is intended to identify the essential functions and minimum qualifications of this job.  The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description.  Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time.  Certain functions are understood to be essential; these include but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress.  Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).  Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically

and reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY: Responsible for the daily receipt, balancing, and depositing of revenues received for taxes, revenues, fines, fees, and special funds; maintenance of payment records; and balancing of cash drawer daily.

ESSENTIAL JOB FUNCTIONS:

     * Prints payroll and payroll deduction checks and notices, balances with a check register, and distributes payroll checks to all county departments; generates check files to be securely uploaded to multiple banks.

     * Ensures appropriate departmental official receives employee payroll checks.

     * Maintains accurate financial records for all Treasury transactions and ensures records are filed correctly; prepares all financial files for storage following applicable County and State laws.

     * Monitors incoming funds prior to deposit to ensure accuracy; records funds in compliance with internal office policies.

     * Reconciles all Treasurer bank accounts to ensure banking transactions are accurate and consistent with factual transactions.

     * Prepares and electronically submits the Treasurer’s unclaimed property list to the Arkansas Auditor of State Land Office annually; prepares and remits checks for unclaimed property.

     * Ensures that all Federal, State, and County regulations, policies, and procedures are followed while complying with Arkansas Legislative Audit best practices.  

     * Records all revenue in the financial system and provides receipts to county departments; prepares bank deposits for verification by Treasury Manager or Assistant Treasury Manager; balances cash drawer daily.

     * Prepares, emails, and disburses the funds for tax distribution of current and delinquent taxes to over 100 Special Improvement Districts monthly.

     * Coordinates with Pulaski County Community Services to process four check runs monthly; prepares reports, financial journal entries, and check files for secure upload to the banking institution.

     * Redeems witness certificates and deposits witness certificate reimbursement checks into Treasurer’s Office account; prepares payable checks to replace funds in the cash drawer.

     * Prints accounts payable checks and reports, balances checks printed with register, and mails checks or prepares for pick up by county departments and vendors.

     * Prints jury checks and balances reports; mails the checks to recipients monthly. Electronically complies with a daily portfolio financial report by pulling all Treasurer bank account balances; adds the fund balances to calculate the average daily interest rate.

     * Assists the Assistant Treasury Manager with the Treasury Collateral needs and balances the reports as needed.

     * Assists the Treasury Manager and Assistant Treasury Manager with the Administration of Justice, Law Library, and other monthly entity distributions.

     * Verifies monthly bank interest rates at the beginning of the month.

     * Utilizes the tax and Assessor websites to research individuals with unclaimed juror checks; forwards to individuals to meet issuance deadlines.

     * Voids accounts payable, payroll, jury, and Community Services checks and completes journal entries in the financial system; generate a check file for secure upload to the bank.

     * Receives and opens the daily mail; distributes to the appropriate division or person.

     * Greets departmental employees at the window; take the payment and ensure the revenue code and year of revenue are included with the funds to properly receipt in the financial system.

SECONDARY DUTIES AND RESPONSIBILITIES:

     * Performs other related duties as required.

PERSONNEL SUPERVISED: None

WORKING CONDITIONS:  Work performed in smoking restricted office environment with frequent traveling to Pulaski County Treasurer substations.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

     *

          + Considerable knowledge of accounting principles and practices.

          + Considerable knowledge of general office practices, procedures, and equipment.

          + Ability to perform mathematical calculations accurately.

          + Ability to establish and maintain detailed filing systems.

          + Ability to prepare detailed numerical reports.

          + Ability to count large sums of money with accuracy.

          + Ability to maintain detailed financial records.

          + Ability to establish and maintain effective working relationships with other county employees and the public.

          + Ability to effectively communicate in writing.

          + Ability to attend work regularly and reliably. 

          + Skill in the operation of a calculator.

          + Skill in the operation of standard office equipment.

          + Skill in the use of, and data entry into, a computer.   

PHYSICAL REQUIREMENTS:

     *

          + Digital dexterity is necessary for keyboard operation.

          + Visual acuity is necessary for gathering information from a computer screen.

          + Ability to hear and speak sufficiently to communicate information in person and by telephone.

EDUCATION AND EXPERIENCE:

Completion of high school including accounting or business courses; considerable work experience in accounting, bookkeeping, or a related area including experience or training with computer operations, data entry, and spreadsheets; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.