You are viewing a preview of this job. Log in or register to view more details about this job.

Protected Leave Analyst

Oregon State University

Protected Leave Analyst

Oregon State University

Department: Univ Human Resources Central (XHR)

Appointment Type: Professional Faculty

Job Location: Corvallis

Recommended Full-Time Salary Range: $70,000 - $80,000

Job Summary:

University Human Resources is seeking up to two Protected Leave Analysts. These are full-time (1.00 FTE), 12-month, professional faculty positions.

This position is a part of University Human Resources and the Controller's Unit. The position provides support of the University's Protected Leave programs. This position will partner with other University Human Resource and Controller's Unit team members in the administration of Protected Leave programs. This position will work with all employee populations on leave-related matters. This position is responsible for promoting a responsive, service-oriented operation in all functional areas.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities

30% CUSTOMER SERVICE, EMPLOYEE EDUCATION, AND TRIAGE

• Responds to employee questions regarding protected leave programs, ensuring clarity and understanding. Serves as primary point of contact for walk-in customers with leave-related questions.

• Provides detailed information about leave process steps and assists employees in understanding their next steps related to their leave needs.

• Updates Protected Leave resource documents as needed to ensure accuracy and relevance.

• Responds promptly to phone calls and email inquiries regarding protected leave, maintaining a high level of customer service.

30% TIMESHEET COMPLETION, AUDITING, AND CONSULTATION

• Collaborates with Central Payroll to manage timesheets and resolve pay issues efficiently.

• Conducts regular audits, reviews, and adjustments of employee timesheets throughout the month.

• Ensures timesheets and pay are accurate according to all applicable laws, rules, regulations, and collective bargaining provisions.

• Investigates timesheet discrepancies and takes steps to resolve them with the appropriate parties.

• Provides necessary information to Central Payroll, Benefits and the HR Support Services teams regarding leave adjustments; prepares appropriate data reports and analysis.

15% - PAYROLL AND BENEFITS TASKS

• Assists the Payroll Team throughout the month to ensure timely issuing of manual checks required under OPFML timelines.

• Works with the Payroll team during time entry each month to ensure time and pay adjustments are accurately effectuated.

• Assists Payroll and Benefits teams in the coordination of leave adjustments and time adjustments.

• Assists the Benefits team and employees with issuing and explaining self-pay notices ensuring clear communication and understanding.

25% ADDITIONAL OR OTHER DUTIES AS ASSIGNED

• Perform other duties as assigned by the Protected Leave Officer, Payroll Manager or UHR leadership in order to contribute to the overall efficiency and effectiveness of the Office of UHR.

What You Will Need

• A bachelor's degree in a related field or 5 years of current professional level experience in a complex administrative environment.

• Three years of experience providing complex administrative work in Human Resources, Payroll, Protected Leave administration or a similar environment. Administrative work includes those duties beyond clerical/secretarial support such as interpretation of laws, rules, policies and regulations, responsibility for program or project implementation, auditing, evaluation, research and analysis of programs, projects, processes or operations.

• Windows-based software experience at least at an intermediate level, including word processing, database, spreadsheet, email, and web browser.

• Ability to generate and audit management reports using various databases and software.

• Demonstrates a commitment to inclusiveness, collaboration and teamwork across organizational levels and boundaries.

• Strong analytical skills. Ability to analyze information and apply it in a compliance context.

• Strong communication skills to inform employees about their entitlements and responsibilities when taking leave.

• Proficiency in HRIS and payroll systems.

• Demonstrated ability to provide excellent customer service and handle inquiries professionally.

• Ability to investigate and resolve discrepancies effectively.

• Strong ability to work collaboratively with various teams within UHR and Payroll.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

• Preferred attributes include experience in human resources management in employee benefits.

• Experience with payroll processes including interpreting pay/benefits as well as experience making benefits related adjustments, auditing records for inconsistencies and accuracy.

• Experience in OFLA/FMLA protected leave administration and knowledge of Oregon Paid Family Leave.

• User-level experience with the following software: Administrative database: SunGard Higher Education Banner (HRIS module); Microsoft Office: Access, Workforce Time and Attendance.

• Experience working within a ticketing system.

• Experience with Workday.

Working Conditions / Work Schedule

Sits for long periods of time, often working at a computer monitor. Must be able to work productively with frequent interruptions and in cubicle environment with co- workers. Maintain appropriate attendance and office hours. Good time management and organizational skills.

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Bonny Ray at bonny.ray@oregonstate.edu or 541-737-2806

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/6263541

https://www.jobelephant.com/

jeid-0c52f0c998db8242bad689f0fb5f54d0