P250129 - Assistant Coordinator of Instructional Facilities - Registrar

Position Summary:   

The University at Buffalo Registrar’s Office is seeking a self-directed, articulate, dynamic, and detail-oriented Assistant Coordinator for Instructional Facilities. This position plays a key role in ensuring that instructional spaces are well-maintained and supports university-wide efforts to enhance these environments. The Assistant Coordinator is responsible for managing user-submitted maintenance requests and classroom-related work orders, coordinating the planning and execution of facility-related projects, and supervising a small team of Graduate Assistants. This role also includes front-line support and training of academic users of the Event Management System.

This position is a unique opportunity to apply innovation, creative problem-solving skills, and technical knowledge to support students, faculty, and staff at the University at Buffalo. This position must be able to coordinate a diverse constituency and tactfully communicate with numerous offices on campus, especially in correspondence with University Facilities, UBIT, decanal units, academic departments and faculty. This position reports directly to the Associate Coordinator.

Key accountabilities and responsibilities

• Track and manage inventory of centrally scheduled classrooms and learning landscapes, as well as facilities, furniture and equipment within those spaces .
• Serve as the point person for central classroom facility-related issues and service requests, coordinating repairs, maintenance, and operational services across designated spaces.
• Liaison with contractors, vendors and internal departments to schedule and oversee maintenance, repair and renovation work.
• Manage regular facility inspections to pinpoint safety or maintenance concerns and identify areas for improvement.
• Provide front-line support for academic users of UB’s Space Request System (EMS/Accruent), training new users, working with departments to document and set up workflow process, and provide support to users.
• Serve as a member of the Instructional Facilities Team, supporting university projects and supervising a team of Graduate Assistants

Learn more:

 

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

Minimum Qualifications: 

• Bachelor’s degree with a minimum of two (2) years professional work experience
• Proven technical and/or support services experience in higher education and competencies in the following areas
• Strong verbal, written and interpersonal communication skills with ability to communicate clearly and respectfully with diverse populations
• Excellent organizational and multitasking skills.

Preferred Qualifications:

• Experience in a facilities, operations, or administrative coordination role and/or with Accruent EMS, PeopleSoft Campus Solutions, Talem3, Stanley OnGuard software
• Project management experience or skills
• Experience at UB or similar institution

Special Instructions Summary:

Will accept/consider applicants with equivalent experience in lieu of degree.

FTE:  1.0

University at Buffalo is an affirmative action/equal opportunity employer and in keeping with our commitment, encourages women, minorities, persons with disabilities and veterans to apply.