Accounting Clerk 1
About the Position
The successful candidate will support the Public Works Administration in Accounting and other office related functions. Successful candidates will have one year of financial or statistical record-keeping experience. Additional specialized training in bookkeeping or accounting or a related field such as payroll or banking is desirable.
Specific Job duties:
- Enter invoices into PeopleSoft accounting software (create vouchers) edit, scan and submit for payment (data entry)
- Copy incoming invoices and route to divisions, follow up on those not returned. (Look up invoices in PeopleSoft to see if paid, re-send to division if needed)
- Note voucher # on Purchasing Cards document and scan them. Basic excel skills needed.
- Other general scanning, sorting, photocopying, folding and stuffing envelopes etc.
- Verify calculations on mileage reimbursements
About the Division
The Administrative Services Division is responsible for staff support services for the other seven Public Works Divisions, as well as central administration for the Department. Examples of direct administrative responsibility for the Department are in accounting, personnel, payroll, budgeting, financial management, safety, training and development, contract administration and reception. In addition, Administrative Services division provides leadership, information, analysis and support to the department director, department assistant director, management team, staff, citizens, and Board of Commissioners to assist them in their efforts to make quality decisions about the department and the County communities.
Schedule: As needed, schedule and weekly number of hours vary depending on the season with May through September being the busiest. Work is conducted between the hours of Monday through Friday 8-5. Employer will make every effort to find a schedule that works for both the employee and the County.
*This is an AFSCME represented position*
*This position is budgeted for a maximum of 1,040 hours during the fiscal year.
QUALIFICATIONS:
Training:
- Equivalent to the completion of the twelfth grade. Additional specialized training in bookkeeping or accounting or a related field is desirable.
Experience:
- One year of financial or statistical record-keeping experience;
- Or an equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying.
Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
CLASSIFICATION DETAILS:
Accounting Clerk Specification Details (Download PDF reader)
SUPPLEMENTAL INFORMATION:
Equal Employment Opportunity Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
Strategic Plan In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.
The 2022 -2024 Strategic Plan (Download PDF reader) focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.