Human Resources Administrative Assistant
First Federal Bank of Louisiana is currently seeking an Administrative Assistant in the Human Resources Department. The position is located at the Main Office in Lake Charles, Louisiana.
About Us
First Federal Bank of Louisiana is a full-service, locally owned, community bank that has helped build the communities we serve for 70 years. With 16 branches serving 11 communities in Louisiana, we are proud to offer our customers a wide variety of products and services to meet all of their financial needs. We offer Personal and Business Checking Accounts, Savings and CDs, multiple Retirement options, Home Equity Lines of Credit, as well as Mortgages and Consumer Loans. Our established Investment and Insurance divisions also offer a full line of products. Over the years, First Federal Bank has established a reputation for fast, professional service. We believe our customers expect and deserve nothing less.
Position Summary
Performs clerical and administrative services for the Director of Human Resources, as well as the Human Resources Department. Screens telephone calls and visitors. Schedules appointments, meetings and conference calls. Processes letters of technical and confidential nature, files correspondence and performs various clerical duties.
Essential Duties & Responsibilities include, but are not limited to, the following:
- Assists in placing job orders and advertisements; scheduling interviews; administering and scoring tests; checking references and consumer reports; registering and attending career fairs; new hire orientation and new hire paperwork
- Enrolls new hires in BAI Learning system; monitors course completion within deadline
- Maintains record of personnel changes; assists with various reporting and verification processes
- Prepares and reviews reports; notifies applicable representative of discrepancies; reviews data entry into HRIS and filing systems to ensure completeness and accuracy
- Pulls birthday and work anniversary reports monthly; verifies dates and sends electronic correspondence timely
- Processes verification of employee and unemployment paperwork; assists with appeals
- Assists in the completion and review of wage and compensation reports, as well as salary surveys
- Answers routine inquiries from applicants, new hires, and current and previous employees
- Prepares new hire orientation packets; sets up and takes down staff room for new hire orientation
- Arranges travel and lodging for out-of-town applicants, new hires, and/or employees for trainings
- Compliance training is assigned to all Bank personnel based on their position with the Bank. Employees are required to complete all assigned training timely and in accordance with Bank policy.
- Contributes to team effort by accomplishing related duties as assigned
Minimum Qualifications
- High school diploma or equivalent; and
- A minimum of two (2) years of professional administrative office experience and/or training
- Previous human resources administration experience preferred
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are a basic summary of the knowledge, skill, and/or ability required. The full job description is attached as a pdf to this job posting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Other Duties & Responsibilities
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Equal Opportunity Employer
The employment policy of First Federal Bank and its subsidiaries is to provide an equal employment opportunity for all employees and job applicants without regard to race, color, religion, sex, national origin, age, individuals with disabilities, protected veteran status, sexual orientation, gender identity, genetic information, or any other legally protected characteristics or activities in accordance with applicable laws.