Federal Grant Coordinator (Management Analyst 3)

Keeping Washington Clean and Evergreen

The Department of Ecology is hiring a Federal Grant Coordinator (Management Analyst 3) within the Financial Services Division.

Location:

• Headquarters Office in Lacey, WA.
• Upon hire, you must live within a commutable distance from the duty station.

Schedule:

• This position is eligible for telework and flexible schedule options after an initial training period (approximately 1 month).
• A minimum of one day per week is required in the office, after an initial in person training period.
• Schedules are dependent upon position needs and are subject to change.

Application Timeline:

• May 29, 2025
• This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after 
  May 29 may not be considered.

Duties

In this role, you will manage the intake and workflow of the Ecology internal routing process ‘green router’ for federal applications, tracks workflow of green routers through Fiscal Office and CFO review and approval and will notify appropriate fiscal staff when applications are ready to ‘submit’ through federal systems and portals.

Each agency has their own unique IT system to submit applications for federal grant funds. Most systems require an ‘administrator’ role. This role is designated as the Administrator for current and future federal IT systems. The administrator assigns organizational roles, creates workspaces within federal systems for grant applications and other documents, populates workspaces with prior application materials and standard agency content.

You will be responsible for sub-recipient monitoring and reporting for entities that receive federal funding passed through from Ecology. A Sub recipient is a non-Federal entity that receives a subaward from a pass-through entity to carry out part of a federal program.

What you will do:

Manage the agency federal grant application process for all programs throughout Ecology.

Create workspaces in Grants.gov.

Track and coordinate federal grant action notices and communications.

Prepare grant packages and system forms for CFO review and approval.

Provide high-level review of grant materials to know when to return to program staff to make corrections.
Ensure documents are in the correct format for final submission.

Act as Ecology administrator for any federal systems which allow an Ecology staff to manage system permissions and roles for Ecology fiscal and program staff. This allows fiscal staff to perform their duties to submit applications and financial reports, and program staff to submit progress reports and perform related actions to manage their assigned grants.

Update Ecology’s System for Award Management account to maintain active registration.

Manage the shared federal grant mailbox, including forwarding notifications to applicable staff.

Interpret and apply federal and state rules and laws as they apply to the position duties.

Assist in developing agency financial-related policies for using state and federal policies and best practices.

Qualifications

For detailed information on how we calculate experience, please visit our Recruitment website.

Required Qualifications:

Seven (7) years of experience and/or education as described below:

Experience in two or more of the following areas:

• Conducting research
• Analyzing policies, laws, rules, or regulations
• Conducting business analysis and developing requirements
• Leading business projects
• Managing business operations
• Business policy development
• Supervision
   

Education involving a major study in business administration, public administration, health administration, law, environmental law, finance, economics, statistics, environmental management, environmental or public policy, or a related field.

Examples of how to qualify:

• 7 years of experience.
• 6 years of experience AND 30-59 semester or 45-89 quarter college credits.
• 5 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
• 4 years of experience AND 90-119 semester or 135-179 quarter college credits.
• 3 years of experience AND a Bachelor’s degree.
• 1 years of experience AND a Master’s degree.

Special Requirements/Conditions of Employment: 

Must sign and abide by the Financial Services/Fiscal Office Agreement on Confidential Information (Part A), Internal Control Responsibility (Part B), Safeguarding and Preventing Misuse of Ecology’s Data (Part C).

Supplemental Information

Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Application Process

Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.

How to Apply

Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:

• Cover letter, describing your interest in and qualifications for this position
• Resume 

Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.

For detailed application information, please visit our Recruitment website.

Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.

Need an Accommodation?

If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:

• Please contact us at 360-407-6186 or careers@ecy.wa.gov
• If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.

Questions?

• For specific questions about the position location options, schedule, or duties, please contact Cheryl Messenger at Cheryl.Messenger@ecy.wa.gov
• If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov

About the Department of Ecology

As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.

Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.

We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.

Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver,  Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth *Click here for more information 

To learn more about Ecology, please visit our website, explore Working at Ecology, check out our Strategic Plan, and connect with us on LinkedIn, Facebook, Instagram, YouTube, or our blog.

Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.  

Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.