Assistant Project Manager

About Us: 

Wesbuilt Construction Managers is a full-service general contractor and construction management firm operating in New York and the Tri-State area. Our team is dedicated to transforming construction through innovative processes and leveraging cutting-edge technology, qualities that won us the title of ENR’s Contractor of the Year in 2022. We take pride in our diverse project portfolio, encompassing Corporate Interiors & Lobbies, Hospitality, Luxury/Casual Food & Beverage, Retail, Educational, Health & Fitness, Medical, Ground-up, and Multi-Family Residential, including Building Amenities. 

Job Summary: 

The Assistant Project Manager's main priority is to effectively manage a Project’s Document Control and correspondences between the Design Team and all Sub-Contractors. 

Key Responsibilities:               

• Review submittals for compliance with specifications prior to submission to the design team
• Manage all submittals and shop drawing on Procore including distribution to sub-contractors and design team
• Manage RFIs and RFI process including distribution to all relevant trades and follow up for cost implications
• Maintain Microsoft project schedules and monitor progress for all trades in coordination with project team
• Prepare all change orders for review by project manager and submit to owner
• Distribute and track all sub-contractor change orders
• Collect and review monthly subcontractor billings with Project Manager
• Work with accounting team to maintain updated cost information
• Distribute and maintain the construction progress reporting to client during weekly project meeting with Project Manager
• Distribute weekly meeting package and meeting minutes for weekly project meeting
• Supervise Assistant Engineers, Engineering Assistants, Plan Clerks and Interns, including yearly review of performance
• Oversee the close-out process. Prepare final records for the project such as Requests for Information (RFI's), close-out records, warranties, as-builts, Operations and Maintenance manuals (O&Ms), attic stock, and spare parts, and evaluating information to ensure compliance with contract documents.
• Maintain and update reports such as General Conditions items, labor, safety, change order logs and quality control
• Create and issue bulletin and addendum packages as required for changes within project, collect proposals from sub-contractors 
• Engage in weekly walk-throughs of project site and provide field report with photos
• Assist the project manager in submittals, RFIs, scheduling, requisitions, meetings, and all project management operations

Professional Qualifications & Experience:     

• Bachelor’s degree in Construction Management/Engineering related degree
• Relevant experience within the Architectural, Engineering, Construction, or Real Estate Industry is a plus
• Wesbuilt also considers applicants who are new to the industry with either a Project Management or Business background
• Comprehends construction drawings, specifications and pre-construction process

Key Skills & Knowledge:    

• Proficient in Microsoft Office Suite (specifically Excel and Project)
• Software that will require proficiency once on-boarded includes Procore Construction Management Software and BIM
• Have strong client relations skills and a collaborative disposition