Human Resources Coordinator

Summary

The Human Resources Coordinator provides general HR front desk coverage including greeting guests, answering and directing incoming calls, maintaining supplies and reception area appearance, as well as mail distribution. This position also provides a variety of administrative duties in support of the HR department. This role is very diverse and requires the ability to multi-task, take independent initiative, properly organize and prioritize to meet deadlines, while managing competing priorities. Must embrace an exceptional guest service philosophy and function with a high degree of confidentiality and professionalism.

Responsibilities

• Greets in person guests with a friendly, warm, and welcoming approach
• Answers incoming calls promptly and exudes great customer service
• Presents a positive and professional representation of the company culture
• Maintains an orderly workspace, HR common area and filing room
• Files HR documentation timely and in the appropriate location
• Manages, maintains and troubleshoots office equipment, systems and processes
• Trains Team Members on proper operation and handling of equipment
• Conducts regular inventory of supplies, suggests cost-saving options as available and places orders for needed items with prior management approval
• Receives/distributes incoming office mail and sends outgoing office mail in a timely manner
• Assists with translating documents into Spanish and serves as a translator for HR individual and team meetings
• Types memos or other correspondence and/or makes copies
• Identifies, recommends, and helps to implement solutions for interdepartmental operational processes
• Effectively communicates with Team Members of all levels and applicants, answering their questions or directing them to the correct person as appropriate
• Provides HR process support, which may include scheduling appointments, maintaining records, and providing process-related guidance and information to Team Members
• Coordinates  HR Management’s calendars, scheduling appointments with inquiring Team Members or leaders as appropriate
• Assists with the hiring process, which includes posting job requisitions to external platforms, pre- screening, corresponding with applicants, setting up interview and/or gaming appointments and participating in internal job fairs
• Responsible for conducting New Hire Orientation, including but not limited to, scheduling the meeting room, communicating with the appropriate facilitators, preparing paperwork, and verifying/completing I-9 documentation according to federal      guidelines, prepping sign-in sheets and swag bags
• Takes the lead on internal team building or appreciation events, including but not limited to, scheduling the meeting rooms, coordinating logistics, collateral, BEOs, set-up and tear-down
• Works with vendors to organize and execute HR-related events
• Will become knowledgeable about a wide range of HR team matters and serves as a backup for the wardrobe department.

Qualifications/Education/Experience

• High school diploma or GED equivalent
• Bi-lingual in Spanish is required
• Proficiency with Microsoft Office Outlook, Word and Excel is highly preferred
• 1-3 years of customer service experience is required
• 1-3 years of HR administrative experience is preferred
• Previous experience with an HRIS in an HR capacity is preferred
• Must be able to obtain and retain a Gaming License from Augustine Gaming Commission

Physical Demands/Work Environment

While performing the duties, this position is regularly required to sit, use hands, talk and hear

• Frequently lifts and/or moves up to 10 pounds
• Specific vision abilities of close vision, distance vision, peripheral vision, depth perception, and ability to focus

Note: 

This description incorporates the most typical duties performed. It is recognized that other duties not specifically mentioned may also be performed. The inclusion of these duties would not alter the overall evaluation of the position.
 

If none of the applicants should meet the stated qualifications, applicants whose education and experience are less than the stated requirements, may be interviewed and hired provided the applicant hired submits a formal written training plan within (30) thirty days which can be completed within a reasonable time agreed upon by the supervisor and the applicant. Applicants who are hired and fail to meet the agreed upon formal training program, will be discharged upon failure to complete the specified training as so scheduled.
 

Indian Preference Policy

Preference in filling vacancies is given to qualified Indian candidates in accordance with Tribal Law. Verification must be submitted with this application, if claiming Indian Preference. Consideration will be given to non-Indian applicants in the absence of qualified Indian Preference eligible candidates.
 

Equal Opportunity Employer

Within the scope of Indian Preference, all candidates will receive consideration without regard to race, color, sex, religion, national origin, or other non-merit factors.