Marketing Coordinator

Title: Marketing Coordinator – PromoMats(Hybrid- Part-time)
Location: Deerfield, IL 
Duration:  12 Months

Part-time: 28-30 hours/week

Hybrid in Deerfield

Job Description :
 

Highly motivated and detail-oriented Marketing Coordinator responsible for helping coordinate marketing initiatives, with a focus on managing promotional materials through Promo Mats, including digital, print, and event marketing. The ideal candidate will have a strong understanding of the pharmaceutical industry and MLR (Medical, Legal, Regulatory). Must have pharmaceutical Promo Mats experience to be considered

Key Responsibilities:

• Promo Mats (75% of the time)
• Promo Mats managing processes from creation to approval ensuring all appropriate annotating, referencing and anchoring tactics are done accurately and aligned to client standards
• Create and manage schedules for all assets to align with go live dates, maintain a list of campaign assets and job status. Maintain list of campaign assets and job status.
• Collaborate with cross-functional teams, including sales, medical affairs, and regulatory, to ensure alignment and compliance with company policies and industry regulations.
• Capture action items and ensure follow ups from regulatory/medical/legal/marketing
• Ensuring MLR processes and keeping teammates, agencies, and stakeholders involved to meet deadlines and correct any errors.
• Coordinate with cross-functional team specific to promotional assessment during label, IRI or PI changes updates
• Assist in managing and updating client PI.com and e-catalog assets
• Marketing (as time allows)
• Assist in planning, coordinating, and managing marketing for trade shows, conferences, and events
• Assist in building and implementation of marketing email campaigns utilizing Salesforce and Acoustics
• Manage email list segmentation, automation, drip, and nurture campaigns to improve audience engagement.
• Track key metrics and help recommend and implement data-backed improvements
• Assist in building and management BaxRx SharePoint
• Provide administrative support to the marketing team, including scheduling meetings, preparing presentations, and coordinating travel arrangements.
• Maintaining an inventory and directory of marketing materials
• Ensure processes are standardized, documented, and adhered to ensuring repeatable, high-quality outcomes for the department
• Project manage as needed

Requirements:

• 2+ year of experience with medical/regulatory/legal review
• Proficiency in Veeva Vault Promo Mats and end-to-end processes
• Ability to work in a fast-paced environment, prioritize multiple tasks and deadlines
• Strong attention to detail and organizational skills.
• Excellent communication and project management skills.
• Familiarity with various marketing platforms and channels, including email, events, social media, digital marketing, print campaigns and promotions