Executive Assistant

Job Description

The Asia Group, LLC is now accepting applications for an Executive Assistant to join our Washington, DC office.

The Asia Group is a strategic and business advisory firm that supports Fortune 500 corporations with market entry and expansion strategies, stakeholder engagement strategies, and complex conflict resolution initiatives in the Indo-Pacific region. The Asia Group’s clients cover a broad range of industries, including technology, manufacturing, energy, financial services, hospitality, pharmaceuticals, transportation, and defense.

The Asia Group is looking for a highly motivated Executive Assistant to play a critical role in supporting day-to-day operations for a busy C-suite executive, managing a variety of high-priority tasks across multiple teams and time zones. The ideal candidate will be an expert at calendar management, international travel coordination, briefing material preparation, and maintaining effective communication with key internal and external stakeholders. This role requires strong organizational skills, impeccable attention to detail, scheduling across multiple time zones, capable of handling confidential information with discretion, and the ability to juggle multiple projects in a fast-paced environment. The ideal candidate is detail-oriented, resourceful, and adept at balancing competing priorities with professionalism and discretion.

Key Responsibilities:

• Manage scheduling, meeting setup, and calendar logistics, ensuring thorough preparation and follow-up and deconflicting around external commitments.
• Coordinate travel arrangements, including booking transportation and lodging, securing necessary documentation for international travel, and providing pre-travel briefings through collaboration with teams to gather briefing materials, and work with clients to schedule meetings as needed.
• Proofread and edit public-facing documents to ensure accuracy and professionalism.
• Plan and execute event logistics, liaising with vendors and internal teams to ensure success.
• Serve as a point of contact for internal and external stakeholders, facilitating communication and resolving issues proactively.
• Attend weekly team syncs, serving as proxy for the executive regarding scheduling and meeting preparation needs.
• Foster and maintain strong partnerships with key team leads to stay informed about priorities and keep the executive up to date.
• Demonstrate confidence in connecting with dynamic and assertive personalities.
• Act as the main POC for external business-related Board affiliations and committees.
• Reconcile expenses on a monthly basis.
• Handle sensitive information with the utmost confidentiality and discretion.
• Demonstrate flexibility and adaptability to changing circumstances.
• Perform additional duties and small projects as assigned.

Job Requirements

• Bachelor’s degree or equivalent work experience.
• 8+ years of experience in high-level administrative, operations, or project management roles.
• Strong organizational and time-management skills, with the ability to prioritize competing demands.
• Excellent communication and interpersonal skills.
• Proficiency using a Mac computer and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to work independently and collaboratively with cross-functional teams.
• Experience coordinating international travel and managing executive-level meetings.
• Attention to detail and ability to maintain a high standard of professionalism.
• High level of discretion and professionalism, with the ability to handle sensitive and confidential information securely and responsibly.

Job Benefits

Candidates must be eligible to work in the United States and are expected to work in-person at the TAG DC office five days per week. Please note that the Asia Group maintains a dog-friendly office environment. Dogs are often present in our workplace, and candidates should be comfortable working in close proximity to them as part of our standard in-person work setting.

TAG provides competitive benefits, including premium health insurance, generous paid time off, 401(k) matching, and commuter allowances, with regular training opportunities available to its employees. For this role, TAG offers a salary of $90,000-$125,000 with eligibility for a discretionary end-of-year bonus. All interested candidates must apply via the application portal on our website. Due to the volume of applications received, responses from our recruiting team may be delayed. No phone calls or emails, please.