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Purchasing Specialist, Senior - 608360

Special Information

This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation.  Opportunities for remote work are rare.

Job Description

Northern Arizona University Purchasing Department is now hiring for a Purchasing Specialist, Senior.  This position assists all departments across NAU process and order materials and supplies necessary to complete the University mission.  Duties range in responsibility from processing payment to vendors to managing material requests from departments, including the reconciliation of those purchases.  The successful candidate will be trained to work within standard guidelines to correctly process purchasing-related transactions and ensures that all transactions adhere to policy. 

Purchasing Services provides oversight on all purchases to ensure informed, economic, ethical, and compliant purchasing decisions are made.  For more information on the Purchasing Department visit their website: https://in.nau.edu/Contracting-Purchasing-Services/Purchasing/ 

Procurement Processing - 60%

  • Assist in assembling, researching, and summarizing information from various sources.
  • Perform simple calculations to support transactions.
  • Utilize various purchase methods to procure materials and services of minimal difficulty.
  • Processes purchasing-related requests and transactions.
  • Maintains purchasing-related information.
  • Reviews purchase orders and/or other purchasing-related transactions until completion.
  • Interacts with vendors and staff to distribute, coordinate and facilitate purchasing-related requests, and helps resolve routine day-to-day procurement issues.
  • Uses knowledge of procurement standards, supplier contracts, agreements, claims, waivers, and pricing.

Tracks and Manages Transaction Requests - 20%

  • Ensures orders, requests, transactions, claims, waivers, and/or reports adhere to university policy.
  • Tracks orders and confirms delivery dates and costs.

Training - 10%

  • Participate in departmental trainings to remain current on Procurement processes and procedures.

Process Development - 5%

  • Offer feedback on process improvements and current procedures to improve efficiency and effectiveness of key functional transactions and processes.

Other - 5%

  • Other duties as assigned.

 

Minimum Qualifications

  • High school degree.
  • 1-3 years of relevant experience.
  • Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
     

Knowledge, Skills, & Abilities

Knowledge

  • Knowledge of automated procurement and accounts payable systems.
  • Knowledge of supplies, equipment, and services ordering.
  • Knowledge of inventory management methods.

Skills

  • Mathematics and accounting.
  • Demonstrates organization skills.
  • Records maintenance.

Abilities

  • Communicates effectively.
  • Completes administrative paperwork.
  • Promotes a diverse, inclusive environment.
  • Demonstrates characteristics of a team player.

Salary

  • Salary budgeted at: $41,000.

Application Deadline

May 12, 2025 at 11:59 p.m.


Equal Employment Opportunity

Equal Opportunity Employer, including Disabled/Protected Veterans.  NAU is responsive to the needs of dual career couples.

Know Your Rights Poster

NAU is an Employer of National Service.  AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.