Administrative Assistant

We are seeking a proactive and detail-oriented Administrative Assistant to support our team with day-to-day operational and administrative functions. This individual will play a key role in managing client communications, organizing deal documentation, maintaining internal systems, and assisting with various team needs.

Key Responsibilities:

• Client Communication Management:
  • Serve as the first point of contact for client inquiries via email and phone.
  • Direct incoming communications to the appropriate team members.
  • Ensure timely and professional responses to all external and internal inquiries.
• Deal Setup and Organization:
  • Create and maintain deal folders on the local drive following company protocols.
  • Accurately set up deals in the company’s internal systems to ensure data consistency.
  • Ensure all related documentation is filed and updated in a timely manner.
• Tracking and Monitoring:
  • Maintain and update a tracking system for annual surveillance deals.
  • Follow up with relevant stakeholders to ensure compliance with deadlines and requirements.
• Team Support:
  • Provide administrative support to team members as needed.
  • Assist with scheduling, documentation, internal communication, and other ad hoc tasks.

Qualifications:

• Proven experience in an administrative or support role, preferably in a corporate or professional services environment.
• Strong organizational skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel) and file management systems.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Self-motivated with a professional attitude and strong work ethic.

Preferred Qualifications:

• Experience with internal database systems or deal tracking software is a plus.
• Prior experience in a finance, legal, or consulting environment is an advantage.