Accounts Payable Specialist

SUMMARY: Provides non-routine, moderately complex accounting functions. Resolves complex issues and verify work turned into accounting. Analyzes and processes transactions relating to payroll and accounts payable. Challenges unsubstantiated balances and ensures problems are resolved. Provides the company with a range of accounting, analytical and administrative skills by performing the following duties. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Accounting:
• Matches invoices with the company receiving paperwork and purchase orders to verify quantities billed, and prices used by vendors.
• Prepare vouchers for input into the computer using vendor and internal documents.
• Ensures that bills are paid by due dates, or by company guidelines, to prevent late penalties.
• Pay invoices within discount periods to maximize cash discounts taken unless company guidelines require otherwise.
• Obtains all needed approvals for paying invoices within company guidelines.
• Verifies account numbers to ensure proper accounting or departmental classification.
• Investigates discrepancies found in the process of performing duties or accounts payable functions.
• Processes accounts payable check runs and verifies checks written against checks released.
• Performs monthly accounts payable, closing procedures and reconciliations.
• Maintains organized accounts payable records and paid voucher files to meet company needs and guidelines.
• Assists with month-end/year-end close.
• Obtains vendor W-9 forms or tax identification numbers as required by law.
• Provides support to invoicing and cash applications as needed.
• Provides support to other PaperWorks locations as needed.
• Performs miscellaneous accounting projects as required.
• Prints and distributes daily, weekly, and monthly reports.
• Compiles, prepares, and types annual 1099 forms as required by law.
• Compiles, prepares, and pays monthly state Sales/Use Tax forms.
• Ability to complete work accurately and in a timely manner. 
• Ability to work well with others. 
• Ability to be well organized and neat. 
• Ability to work independently with minimum supervision. 
• Ability to operate computer terminal/personal computer with working knowledge of spreadsheet and data processing software. 
• Ability to always meet attendance requirements.
• Must follow all applicable ISO procedures and make recommendations for system improvements as identified.
• Must be capable of keeping accurate records, including the completion of all required forms.