Workflow Assistant (Junior/Entry-Level)

Job Title: Workflow Assistant (Junior/Entry-Level)

Location: 100% Remote
Job Type: Full-time, Entry-Level (Hourly)
Hourly Rate: Competitive Hourly rate
Department: Contract Operations

HIRING MANAGER EMAIL: mgr@synergy-data.net

At Synergy Data Inc., we specialize in providing services for government contracts, bids, and proposals. We are seeking a proactive and organized Workflow and Proposal Assistant to help manage communication and streamline processes between our proposal writers, federal contract writers, and the research team. In this entry-level, 100% remote role, you will act as the liaison between teams, ensure tasks are completed on time, and support the overall workflow from start to finish.

Key Responsibilities:

Serve as the primary point of contact between proposal writers, federal contract writers, and the research team.

Organize and manage proposal timelines, ensuring tasks (writing, research, editing) are completed on schedule.

Collaborate with the research team to gather essential information and identify new government contract opportunities.

Maintain well-organized documents and ensure drafts, revisions, and resources are easily accessible for the team.

Identify and resolve workflow bottlenecks, suggesting improvements for team efficiency.

Provide support and guidance to junior staff or interns involved in proposal writing or research.

Qualifications:

Bachelor’s degree (or currently pursuing) in Business Administration, Project Management, Communications, or related fields.

Strong organizational skills, with the ability to handle multiple tasks and meet deadlines.

Excellent written and verbal communication skills to coordinate effectively across teams.

Basic knowledge of government contracts, RFPs, and proposals is a plus (training will be provided).

Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and project management tools (e.g., Trello, Asana).

A proactive, solution-oriented attitude with attention to detail.

This role offers a competitive hourly rate with Part time and fulltime hours. The position is 100% remote, and we will provide full training. To apply, please send your resume and a cover letter outlining your qualifications to mgr@synergy-data.net