Maintenance Project Manager

POSITION DESCRIPTION: 

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USE THIS LINK: MAINTENANCE PROJECT MANAGER II - 55008987 Job Details | State of Florida

The Work You Will Do:

Maintenance Project Manager II / District Five / District Maintenance

This position manages the rest area and weigh station asset management program and prepares supplemental agreements and contracts for maintenance activities.

The Difference You Will Make:
Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 
 
How You Will Grow:
FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.  
 
Where You Will Work:
District Five
719 S. Woodland Boulevard
DeLand, FL 32720

Your Specific Responsibilities:
Perform advanced work on the development, oversight, management, and administration of multiple contracts. Reviews, monitors, and coordinates the preparation, scheduling, and execution of work order driven, asset maintenance, and other performance based contracts, requiring an in-depth knowledge of contract and budget administration procedures. Administer all contract requirements including, but not limited to: complete Asset Maintenance Monitoring Plan, enforcement of the Maintenance Rating Program (MRP) payment and retainage and/or penalties as required. Ensure timely encumbrance and expenditure of funds within the fiscal year time frame. Coordinate between the State Maintenance Office, Department of Corrections, District Maintenance Office, District Contracts Office, and local maintenance and construction offices to ensure the development and implementation of the Maintenance Contract Program. Monitor assigned projects to ensure the administration is in accordance with the contract documents and all department policies and procedures. Review contractor’s technical proposals and serves as an advisor to Technical Review Committees as assigned.

Process monthly invoices and apply any pay adjustments. Coordinate day to day with all assigned Contractual Partners including resolving all non-compliance assessments and audit results, documenting all correspondence to the Contractor. Review and approve lane closure requests. Advise higher level managers in District and Central Office on problems or policies related to administrative issues. Report on the status of all assigned contracts and make recommendations for future improvements. Process invoices/warrants in accordance with provisions and requirements of Section 215.422. F.S.

Attend project scope, pre-construction, and project progress meetings. Manage and monitor respective projects for satisfactory performance and compliance with Department specifications, policies and procedures. Coordinate and facilitate the issuance of work documents and work orders for contracts. Review reports of inspection; verify, prepare and process pay estimates and all other required project correspondence. Review and approve invoices. Develop contract modifications. Review and make recommendations for further action with respect to contract claims. Coordinates Federal Highway Association (FHWA) approval and field inspections when necessary. Recommend final acceptance of projects. Perform contractor performance evaluations and in-depth engineering reviews. Prepare and process project close-outs.

Review Work Program Design and Construction Projects within the limits of Asset Maintenance Contract limits. Act as liaison between the Asset Contractor, the Design Project Manager or other Department Units within the project limits.

Manage public relations and resolution of customer concerns related to assigned projects under contract. Maintain contact with elected officials, general public, and representatives conducting business with the Department. Provide timely and accurate written and verbal responses while promoting courteous, professional, and respectful interactions with all customers. Ensure compliance with Department policies and procedures. Provide engineering support in resolving project related problems. Provide technical assistance and related coordination activities with other entities within project limits.
 

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:
 

Knowledge of:

• Engineering concepts, principles and terminology.
• Construction plans, contract specifications and contract administration.
• Roadway construction and maintenance contracting procedures.
• Microsoft office software.

Skills in:

• Using engineering tools, equipment and/or instruments.
• Conflict resolution.
• Reviewing, analyzing and negotiating contracts.
• Claims or time extensions.
• Processing contractor/vendor payments through various computer applications.

Ability to:

• Monitor and inspect engineering projects.
• Evaluate and analyze data.
• Prepare reports.
• Effectively communicate orally and in writing.
• Plan, organize, coordinate and schedule work assignments.
• Establish and maintain effective working relationships with others.

Other Job-Related Requirements:

• Due to the nature of this position, incumbent must respond to emergencies.

Minimum Qualifications:

• High School Diploma or Certificate of High School Equivalency and two years of infrastructure design, construction, or maintenance experience Or an Associate’s Degree.