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Project Management Specialist 3

Montana Department of Justice
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Hello! We’re the Justice Information Technology Services (JITS) team, our dynamic unit manages IT systems, services, and interfaces to support approximately 900 DOJ employees, and over 3,000 Criminal Justice Information Network (CJIN) customers working together to safeguard Montana!

  • Salary: $ 38.15 - 40.00 Hourly
  • Located in Helena, Montana!
  • Fabulous State of Montana Benefits: Paid vacation, sick leave, holidays, health, dental, vision coverage, and retirement plans.
  • Student Loan Forgiveness: Employment with the State of Montana may qualify you for Public Service Loan Forgiveness.
  • Productive Work Environment: Be part of the Justice IT Team that values creativity, innovation, and collaboration.
  • Telework Eligible: (Full-time telework is not available. Telework schedule must be supervisor approved.)

Opportunity Overview:

The Project Management Specialist will lead or manage teams in JITS projects undertaken to create a unique product, service, or result. Work with project stakeholders, sponsors, and teams to initiate, plan, execute, monitor/control, and close projects, regardless of industry.

  • Assist with developing project business cases.
  • Conduct business research and write reports to support business decisions.
  • Solicit, select, and participate in negotiating contracts and resources via requests for proposal or information such as vendors, consultants, contractors, and outsourcing services.
  • Communicate project status to different, related business units through written reports and meetings.
  • Develop the project charter and gain approval or assist project sponsor or initial project team with development of the charter and approval process.
  • Conduct project kick-off meetings.
  • Conducts RFPs, other procurement activities, and manages contracts in accordance with division and State policies.
  • Facilitate sessions to gather business requirements; review historical information such as strategic plans, project proposals, business cases, funding information, etc.
  • Develop and implement the project plan to include determining methodologies, scope, and deliverables of the project; identifying the work required to successfully complete the project; preparing a project budget and staffing plan; identifying and assessing risks and issues; and gaining acceptance of the plan.
  • Monitor and manage project costs to ensure project is completed within budget.
  • Manage project schedules to address risks, issues, and ensure timely completion of the project and milestones through regular project status meetings.
  • Monitor and manage project quality to ensure the deliverables will satisfy the needs for which the project was undertaken.
  • Provide oversight of vendors, consultants, and outsourcing services to ensure compliance with contracts.
  • Perform project post-implementation activities such as soliciting feedback from stakeholders, preparing a report, and archiving of information.
  • Ensure project management activities contribute to and achieve strategic and organizational objectives.
  • Manage projects impacting multiple, unrelated business units and stakeholders with conflicting priorities and needs.
  • Integrate projects with multiple applications or business processes.
  • Review project team performance criteria; evaluate data and identify areas of underperformance and areas requiring corrective action.
  • May provide public presentations across differing agencies or to executive, judicial, and legislative entities.
  • This is a modified position, legislatively funded through the legislature every two years.

Minimum Qualifications:

  • Bachelor’s degree in business administration, project management, or related field.
  • Four years of experience managing projects.
  • Other combinations of education or experience may be substituted.

Note: Don’t quite meet all the requirements, but still confident you could crush it as a Project Manager? Show us. Other combinations of education and experience will be considered.

HOW TO APPLY:
To be considered for this position, you must attach a cover letter addressing questions below and resume at the time of application.

Your Cover Letter - Please answer the following questions in your cover letter:

  • Can you describe a complex project you have managed from start to finish, including the scope, timeline, and budget?
  • What are some of the biggest challenges you have faced as a project manager, and how have you overcome them?

Successful applicant(s) will be subject to:

  • Criminal History Fingerprint / Name-based Check
  • Driving History

Fabulous State of Montana benefits:

  • Medical, dental and vision coverage (dependent coverage)
  • Public Employee's Retirement System (PERS) plan choices - Defined Benefit or Defined Contribution
  • Additional 457b Deferred Compensation plan.
  • Generous paid vacation, sick and holidays
  • Pre-tax Flexibility Spending Accounts
  • Employee Assistance Program
  • State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.

Closing Date (based on your computer's time zone): May 13, 2025, 11:59:00 PM