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Professional Administrative Assistant

Minnesota Department of Revenue
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Working Title: Professional Administrative Assistant
Job Class: Office & Administrative Specialist, Principal
Agency: Revenue Department

  • Job ID: 85765
  • Location: St. Paul
  • Telework Eligible: No
  • Full/Part Time: Full-Time
  • Regular/Temporary: Unlimited
  • Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 05/08/2025.
  • Date Posted: 05/02/2025
  • Closing Date: 05/15/2025
  • Hiring Agency/Seniority Unit: Revenue Department / Revenue (Inc Assessors)-AFSCME
  • Division/Unit: Appeals, Legal Services, & Disclosure / Appeals, Legal Services, & Disclosure
  • Work Shift/Work Hours: Day Shift
  • Days of Work: Monday - Friday
  • Travel Required: No
  • Salary Range: $23.76 - $32.06 / hourly; $49,610 - $66,941 / annually
  • Classified Status: Classified
  • Bargaining Unit/Union: 206 - Clerical/AFSCME
  • Work Area: Appeals, Legal Services, & Disclosure
  • FLSA Status: Nonexempt
  • Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

 

This position provides advanced professional level administrative support to the Director and Supervisors of the Appeals, Legal Services, & Disclosure Division. This position’s creativity, proactive efforts, and attention to detail enhance the operation of the division. 

This position manages the day-to-day office activities of the division. Provide professional assistance to the attorneys and appeals officers of the division. Act as initial public contact on inquiries from taxpayers, government officials or employees, and direct callers to the appropriate employee, division, or government agency.

Maintain the confidentiality of information and documents received as a result of performing responsibilities of the position and release information only as directed. Manage and maintain the complete processing of Revenue Notices, Attorney General Delegations of Authority for attorneys, Legislative Bulletins and Legislative Bill Summaries. Maintain and document various records and processes for the Appeals, Legal Services, & Disclosure Division. Provide expertise on various computer programs and job tasks.

This posting may be used to fill multiple vacancies.

Qualifications

 

Minimum Qualifications

•             Skill in word processing sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors

•            Knowledge of accounting systems sufficient to query and compile records and reports, and assist with preparing and maintaining spending plans, financial status reports, and budget requests

•            Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect files

•             Skill in customer service sufficient to effectively communicate, listen to, and elicit information with tact and diplomacy

•             Ability to respond effectively to sensitive inquiries and/or complaints

•             Ability to analyze and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operation

Preferred Qualifications

•            Experience in a high-pressure or sensitive environment requiring compliance with deadlines and production of high-quality work

•             Skill in calendaring systems sufficient to arrange meetings and develop related agendas and materials

•             Ability to set priorities, manage own time to meet deadlines, and multitask with limited direction and supervision

•            Experience in three or more the following to provide technical assistance to division staff: Windows Operating System, Microsoft Office Suite (Microsoft Word, Microsoft TEAMs, Excel, PowerPoint and Outlook), Internet, DOR Rspace (Intranet apps including SharePoint, Power Automate, and Microsoft Forms), Virtual and Audit Room, Drupal, GovDelivery, Gentax, and Adobe Acrobat Professional

•             Skill in problem-solving techniques to address issues where there is minimal historical guidance

•            Detail-oriented 

•             Ability to learn quickly and adapt to new situations

 

Physical Requirements

Requires occasional moving of articles such as boxes, accounting records, laptop computer, computer monitors, and other office items.

Additional Requirements

Prior to an offer of employment, a background check will be conducted. This will include, but is not limited to checking degrees and licensures, criminal history, and tax filing and payment history. All individual income tax filing and payment obligations must be current prior to interviewing for this position.

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Application Details

 

How to Apply 

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Allison Claeson at allison.claeson@state.mn.us or 651-556-6771.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Allison Claeson at allison.claeson@state.mn.us.

If you need a reasonable accommodation for this interview and/or testing process, please contact the Department of Revenue ADA Coordinator at revenue.eai@state.mn.us.

About Revenue Department 

The Minnesota Department of Revenue works to fund the future for all of Minnesotans. We manage over 30 different taxes and collect $26.7 billion annually in state taxes, which funds state programs such as healthcare, transportation, public safety, and early childhood, K-12, and higher education.

Revenue is dedicated to an inclusive work environment that celebrates and values the diversity of each employee and reflects the communities we serve. We're committed to a culture of inclusion where everyone can bring their authentic selves to work and thrive.

We value a work life balance for our employees, and many of our employees telework in a full or hybrid capacity. For those that come to the office, regularly or occasionally, we invested in a state-of-the-art hybrid workspace located at the Stassen building in St. Paul.

Find out more about us on our website.

Working together to improve the state we love. 

What do Minnesota's State employees have in common? 

  • A sense of purpose in their work
  • Connection with their coworkers and communities
  • Opportunities for personal and professional growth

Benefits 

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include: 

  • Paid vacation and sick leave 
  • 12 paid holidays each year 
  • Low-cost medical, dental, vision, and prescription drug plans 
    • Fertility care, including IVF
    • Diabetes care
    • Dental and orthodontic care for adults and children 
  • 6 weeks paid leave for parents of newborn or newly adopted children
  • Pension plan that provides income when you retire (after working at least three years)
  • Employer paid life insurance to provide support for your family in the event of death
  • Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
  • Tax-free expense accounts for health, dental, and dependent care 
  • Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

  • Training, classes, and professional development
  • Tuition reimbursement 
  • Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

  • A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
  • Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
  • Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

 

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. 

EQUAL OPPORTUNITY EMPLOYERS 

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.