Accounts Payable Specialist

Summary

In alignment with Gift of Life Michigan’s core purpose and core values, the Accounts Payable Specialist is overseeing all aspects of accounts payable. The incumbent will have both day-to-day and ongoing impact on financial transactions, with a focus on appropriate and timely processing, reconciliation, and payment of invoices for activity with our valued partners.  The incumbent will also be responsible for assigned responsibilities related to month-end and year-end financial statement preparation and reporting, ensuring a high quality of work.

Duties & Responsibilities

The following job duties and responsibilities are stated in broad terms and not intended to be inclusive.  Those in bold are essential duties of the position:

• Prepare all invoices for payment in the accounts payable module of the accounting software.
• Obtain required information to support donor and vendor invoices including management approval.
• Establish and maintain relationships with new and existing vendors.
• Enter and prepare payables disbursements.
• Run and file all check registers.
• Reconcile and prepare yearly 1099 statements and 1096 for IRS and state taxing authorities.
• Run and reconcile aged payables list on yearly basis.
• On a monthly/quarterly/annual basis, review the A/P records to identify necessary accruals for routine monthly/quarterly/annual billings.  Ensure that such are captured on the appropriate accrual schedules.  Follow-up on outstanding accruals to ensure resolution.
• Yearly support for audit, cost report, IRS Form 1099, and other reporting requirements as assigned.
• Review and approve all accounts payable and accounts receivable invoice batches as assigned.
• Maintain and update the purchase order system and train all administrators.
• Perform other duties as assigned.

Education and/or Experience

Required

• Associate degree in accounting or an equivalent combination of education and experience
• At least three years in an accounts payable or related role 

Preferred

• Bachelor’s degree in accounting or business
• Experience with Dynamics GP or similar ERP platform.
• Medical coding preference
• Prior experience in a healthcare organization, transplant center, or organ/tissue procurement organization.

Knowledge, Skills, and Abilities (KSA)

• Written and verbal fluency in English.
• Ability to exercise initiative, critical thinking, and problem-solving.
• Proficiency with Microsoft Office programs, including Outlook and Teams and other technology systems used in business operations.
• Ability to understand and calculate numerous mathematical and statistical formulas.
• Strong organizational skills and ability to manage multiple and competing priorities.
• Demonstrate attention to detail.

Organizational Culture Expectations

• Demonstrate the competencies of Professional, Determined and Compassionate.
• Maintain a motivated and positive attitude.
• Support an inclusive work environment.
• Ability to successfully collaborate and work as a member of an interdisciplinary team.
• Actively seek improvements.
• Always maintain a safe working environment and use of Universal Precautions.
• Maintain an appropriate level of confidentiality in all areas dealing with sensitive, protected, and confidential information.