Accounts Payable Technician - Finance

Job Description Summary

Department - Finance and Risk Management

Job Description

OPEN UNTIL FILLED

Job Type: Classified

Job Classification: 5837 - Accounts Payable Technician - Finance

Salary Grade: 4

First review of applications will be on 5/9/2025.

Come join our accounts payable team in Pima County’s Finance and Risk Management department! As the Accounts Payable Technician, you will be responsible for processing invoices in an electronic payment system and ensuring that all invoices submitted to the County are accurate and paid on time. In this role you will research discrepancies, handle vendor phone calls, prepare stop payments, and reissue lost warrants (checks) as some of your daily duties. We are seeking a detail-oriented individual with excellent communication skills. After a short probation period, this position will be eligible to telecommute up to two days per week. If it sounds like you have the skillset for this position, we encourage you to apply.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s needs and will be communicated to the applicant or incumbent by the supervisor.

• Reviews and verifies accounts payable documentation from both manual and automated sources to ensure accuracy in calculations, proper coding, and compliance with Pima County policies and procedures;
• Enters payment-related data into systems to generate payments to vendors and other payees;
• Serves as a point of contact for County departments, employees, and vendors by researching and responding to invoice-related inquiries;
• Investigates and processes problem invoices and lost warrants;
• Prepares stop payments and reissues warrants when needed;
• Reviews and reconciles daily batch control and input control sheets within the accounting resource management systems;
• Researches, verifies, and posts adjustments to correct discrepancies found during batch review;
• Responds to questions regarding the issuance of warrants for goods and services provided to County departments;
• May prepare cost transfers;
• May assist in training less experienced staff in work unit processes.

Minimum Qualifications:

Associate’s degree from an accredited college or university with a major in accounting or a closely related field or a closely related field as defined by the appointing authority at the time of recruitment, OR two years of experience performing accounting or bookkeeping clerical duties related to accounts payable processing.

(Additional relevant education from an accredited college or university /experience may be substituted)

Qualifying education and experience must be clearly documented in the "Education" and “Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Minimum four (4) years experience working in an automated accounting software system with focus on accounts payable.
• Minimum three (3) years experience researching data to resolve invoice, vendor, and/or customer issues.
• Minimum three (3) years of experience working effectively on a team while providing customer service.
• Minimum three (3) years of experience using Outlook, Excel, and Adobe.

Selection Procedure:

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidates from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.