Sales Coordinator

RESPONSIBILITIES

• Schedules and prioritizes workload to meet deadlines of all managers.
• Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers.  Ensures that all correspondence is 100% accurate.
• Maintains account files and ensures that all information is included in file for turnover to Convention Services.
• Checks own mailbox in the morning and afternoon.
• Answers calls to sales office by third ring.
• Ensures that all managers receive messages in a timely manner.
• Enters group information (sites, resumes) in Outlook.
• Assists unassigned managers as needed.
• Updates bulletin boards on assigned months.
• Gathers materials and mails packages to clients as necessary.
• Takes detailed inquiry leads and submits to appropriate manager.
• Inputs amenities into Alice for VIP clients and processes paperwork (amenity card, receipt signature from Room Service.)
• Processes outgoing mail.
• Participates in schedule rotation for late coverage on days the office closes early.
• Serves as the property Flip lead champion.
• Works in conjunction with Corporate Sales Automation and Complex Market Research Coordinator to maintain Delphi FOC data. 
• Works in conjunction with Centralized Group Rooms Coordinator to ensure all group turnovers have been built into Opera.
• Services all rooms only wedding blocks. 
• Provides weekly updates to all brides arriving within 90 days. 
• Executes sales driven projects assigned by DOSM and ADOS.

QUALIFICATIONS:

• Must be able to work alone as well as work well with others.
• Must have good oral and written communication skills.
• Must be extremely computer savvy (Microsoft Word, PowerPoint, Outlook, Express, Excel).
• Previous knowledge of Delphi and Opera preferred.
• Must have good organizational skills and be able to work on multiple projects at the same time.
• Must present a neat and professional appearance.