Student Office Assistant IIHR-Hydroscience and Engineering

Student Office Assistant

IIHR—Hydroscience and Engineering (http://www.iihr.uiowa.edu/) at the University of Iowa has an immediate opening for a part-time student Office Assistant starting May 1, 2025. Current UI students must have good written and verbal communication skills; have experience related to office coordination. Experience with spreadsheets is also desired. A valid driver’s license and continued compliance with the standards of the University Driving Policy. (University of Iowa Operations Manual Part V, Chapter 19) is required. 

This is a highly visible position serving as the first point of contact for IIHR calls and visitors while providing administrative and operational support to IIHR leadership, faculty, staff, and students. Duties involve the use of a computer, conventional office equipment, a variety of software programs (Microsoft Office Suite), and the use of a university vehicle.

Work Schedule and Pay:

15-20 hours per week Monday – Friday between the hours of 8:00 a.m. and 5:00 p.m. This position is 100% in-person and pays $16-$18 per hour commensurate with qualifications and experience. 

Duties: 

Answer phones, greet and direct building occupants and visitors. 

Run errands. 

Sort and distribute mail, receive packages, organize and maintain office supplies. Distribute incoming mail. Help to manage outgoing mail, packages, and freight shipments and deliveries (FedEx, UPS, etc.). 

Organize and maintain office supplies.

Provide support for meetings and events (room set-up, order and pick up food, etc.)

Prepare desk space for new arrivals/departures/moves. Monitor, organize, and maintain IIHR meeting spaces and other IIHR open and shared spaces.

Actively check all building areas to make sure they are free of clutter and that work space is cleared and clean when vacated and is ready for new occupants; clean up break rooms and other shared spaces. Follow up on building and workspace needs and requests such as submitting facilities maintenance requests when necessary. 

May draft, review and edit IIHR documents using Word, Excel, PowerPoint and other platforms and ensure content is correct and follows university style guides and brand messaging.

Help to organize, schedule, and facilitate in-person and remote meetings and coordinate travel including airfare, hotel reservations, registration, etc., and draft related itineraries. 

Other duties as assigned.