Human Resources Records Retention Intern

THE CITY OF DANVILLE:                                                                                                                                            The City of Danville is located 35 miles southwest of Lexington and is a thriving community with a population of 17,000. The City is a municipal government agency with a highly efficient infrastructure providing a broad range of public services: water and wastewater treatment, police and fire services, 911 emergency dispatch services, parks and recreation, cemeteries, and public works. The City of Danville is also the business hub to a 5 county, 100,000 +region with quality school systems and a highly educated workforce. 

Position:                                  Human Resources Records Retention Intern

Pay Classification:                   Non-Exempt

Job Classification:                     Intern

Location:                                 445 West Main St, Danville, KY 40422

Department:                           Legislative

Responsible To: 

Human Resources Director

Position Summary:

Under direct supervision of the Human Resources Director, will provide support in administering a researched-based records retention project for the Human Resources Department.  Will be responsible for researching personnel records retention rules for municipal governments in KY, inventorying historical personnel records, and developing a catalog system for electronic records storage.

Supervisory Responsibilities:

None

Duties/Responsibilities: 

• Responsible for researching and becoming familiar with personnel records retention requirements for KY municipal governments. 
• Will take responsibility for inventorying historical personnel records.
• Responsible for developing a catalog system identifying historical records that need to be either retained or purged, and reporting researched based recommendations to the Human Resources Director.
• Will assist the Human Resources Clerk in organizing and electronically storing historical records
• Assist with greeting visitors, employees, and the general public, and will document their inquiries and communicate back to the Human Resources staff in a timely manner. 
• Performs other job duties as assigned.

Required Skills/Abilities:

• Strong knowledge of Microsoft Office Word, Excel, and PowerPoint.
• Excellent oral and written communication skills.
• Strong attention to detail skills.
• Self-starter with the ability to work independently on research-based projects.
• Proven ability to work with a high level of confidentiality.
• Strong customer service skills.
• Required to display a high level of professionalism at all times.

Education and Experience:

• Current graduate or undergraduate college student
• Current area of study in business administration, public administration, human resources, or similar field is preferred. 
• Basic knowledge of the human resources field is a plus.

Physical Requirements:

• Ability to lift up to 30lbs occasionally.
• Walking, twisting, stooping, and bending on a regular basis.
• Must be able to sit at a workstation for extending periods of time.

Compensation:  $15/hr.

EEO Disclaimer:

The City of Danville provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other trait or characteristic protect by federal, state, and local laws.

This policy applies to all aspects of employment, including recruitment, hiring, placement, promotion, discipline, demotion, termination, layoffs, recalls, leaves of absence, training, compensation, and benefits.