Tribal Publications Administrator

Under general administrative direction, serves as managing editor of monthly community newspaper and other publications.

MAJOR TASKS AND RESPONSIBILITIES

1. Serves as editor-in-chief of monthly Tribal newspaper publication; manages all aspects of development, production and distribution of newspaper. Coordinates story assignments; directs photography and artwork; tracks budgets; negotiates with and approves payments to various vendors. Maintains full responsibility for copy editing and proofreading; develops design and style standards and ensures that consistency and high quality are maintained.
2. Plans for and manages design, layout and general content of the newspaper. Develops production schedules, sets deadlines and ensures that they are met. Oversees all aspects of pre-press, printing, and distribution through close and continuous interaction with and oversight of third-party vendors to ensure timely publication of high quality products.
3. Develops and implements policies and procedures for the acquisition, handling, transmittal and, where appropriate, verification and clearance of news articles, notices, photographs and related items from Tribal departments and community members. Coordinates cross-departmental work groups to plan for and generate news content; edits articles for content, format readability, continuity and style.
4. Serves as Tribe’s chief photographer and photographs many events, families and individuals throughout the community. Performs extensive photo editing and graphic layout functions using a variety of sophisticated computer software applications.
5. Recruits, coordinates and supervises activities of a pool of auxiliary photographers and writers from within Tribal staff and community to ensure coverage of newsworthy events is provided whenever possible.
6. Evaluates news leads, ideas and tips to develop story line; writes lead articles on community events and takes appropriate related photographs. Actively recruits newsworthy items, articles, stories and photographs from community members. Organizes articles, photographs, calendars and other items into ready-friendly format, placement and order.
7. Represents newspaper at professional and community functions, social events, and other gatherings to strengthen relationships, record events, take photographs and gather information.
8. Coordinates internal review processes, maintaining close communication and interaction with divisional directors and Tribe’s legal counsel to ensure that all news content is consistent with established Tribal policies and legal positions.
9. Responsible for development of Tribe’s annual report, an extensive and sophisticated document of 80-100 pages. Coordinates and oversees submissions for report from all Tribal operating divisions. Prepares bid specifications, negotiates with, and approves payments to commercial printers and oversees all phases of production and distribution.

Other Duties

1. Plans, develops and manages annual program budgets, tracking and revising them as necessary, producing periodic budget and program status reports as required.
2. Because of the Tribe’s commitment to community service and the well being of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities.

EDUCATION - EXPERIENCE AND TRAINING FOR POSITION

Required:

Graduation from an accredited four year college or university with a degree in journalism, English, communications, business or public administration or a closely related field, and five (5) years of government or Tribal experience in writing, grant development and/or administration and newspaper publishing. Master’s Degree may substitute for two years of administrative experience.

SPECIFIC SKILLS/KNOWLEDGE/ABILITIES REQUIRED FOR POSITION

Knowledge of:

Newspaper publishing criteria, policies and procedures. Creative writing tools and techniques. Newspaper and publications layout and printing requirements. Philanthropic program requirements, including broad-based knowledge of non-profit organizations and the wide range of issues they address. Assessing grant requests. Interviewing techniques

Skilled in:

Organizing multiple tasks and priorities; time management; Problem solving and analysis; ability to respond to technical inquiries; Creative and technical writing , Proofreading and editing, Project scheduling and negotiations, Preparing, analyzing, and interpreting grant requests, Establishing and maintaining effective working relationships with Tribal officials, community members, media, grantees and the general public, including people and organizations with diverse racial and cultural backgrounds. Operating a personal computer, including applicable word processing, photo editing, graphic design and other software, office and photographic equipment. Communicating effectively orally and in writing with Tribal officials and managers, other governmental officials, consultants, grant seekers and employees, including preparation and delivery of public presentations. Conducting research, analyzing data and compiling comprehensive reports, and making recommendations based on findings. Interpreting administrative guidelines and applying them to the work situation.

PHYSICAL REQUIREMENTS

 The working conditions described here are representative of those that must be met by an employee to successfully perform the essential duties of this class. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arms.  The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.  The noise level in the work environment is usually moderately quiet