Administrative Assistant – People Operations

Description 
Are you looking to get your start in Human Resources? OCH Technologies is looking for a temp-to-hire People Operations Administrative Assistant to assist in the day-to-day HR and corporate office duties. The Administrative Assistant will tackle onboarding efforts, while having the opportunity to explore the other facets of HR. We are looking to give an industry starter the opportunity to gain experience, find their specialty, and potentially grow within OCH! 

Location 

Hybrid (3 days/week on-site: Sterling, VA & DC; 2 days remote / work from home) 

Minimum Qualifications 

Education 

High School diploma or equivalent 

Experience 

1-year providing customer service or administrative support 

Preferred Qualifications 

• Bachelor’s Degree in Business Administration, Management, Human Resource Management, or related concentration
• Experience providing customer service or administrative support that includes handling sensitive information
• 1-year Human Resources experience

Core Responsibilities & Duties 

• Facilitate the onboarding process, follow-up on candidate questions, and update required platforms.
• Answer Tier 1 employee questions.
• Distribute and document employee equipment.
• Receive, sort, and distribute office mail.
• Complete employment verifications.
• Support recruitment activities during high-volume periods.
• Provide administrative support by maintaining and replenishing office supplies, directing correspondence, planning company events, and other ad hoc tasks.
• Greet office visitors and escort them as needed.
• Coordinate employee anniversary awards and recognition initiatives including mailing swag boxes to new hires.
• Maintain employee records and filing systems.
• Update internal databases including HRIS, payroll and benefit platforms, and shared files.
• Assist with additional assignments as directed by the Executive team.
• Provide scheduling support to HR and Executive teams.
• Assist in the collection, creation, and dissemination of the employee newsletter.
• Stay up-to-date on changes in employment laws and HR best practices.
• Perform other HR-related and administrative duties as assigned.

Other Required Skills and Abilities 

• Administrative skills, such as organizational, project management, and time management skills.
• Interpersonal and communication skills.
• High level of confidentiality and accuracy, with attention to detail and problem-solving skills.
• Ability to multi-task in a high volume, fast paced environment.
• Proficient in Microsoft Office suite including, but not limited to: Word, PowerPoint, Excel, and Outlook.
• Willingness to learn, embrace change, and take initiative.