College Intern, Human Resources & Library Services

CITY OF SANTA CLARITA

            COLLEGE INTERNSHIP PROGRAM

Human Resources and Library Services

The City of Santa Clarita is committed to providing college students with a challenging and meaningful work experience. The City offers unique opportunities for students to gain hands-on and in-depth experience in a variety of disciplines related to local, regional, state, and federal government operations. We provide real world work assignments, which provide interns the opportunity to work side-by-side with professional City staff committed to teamwork and providing superior municipal services to the community of Santa Clarita. 

SALARY:             

$19.31 - $23.50, Undergraduate Level

This position is expected to work an average of 20-29 hours per week. The anticipated duration of this internship is approximately 6 to 12 months, but may end earlier or be extended depending on department needs.

DESCRIPTION/DUTIES AND RESPONSIBILITIES:

• Regularly reviews and ensures information on the employee intranet is accurate and updates webpage as needed. Responds to staff recommendations and suggestions 
• Leads the annual report writing process for the department by gathering data, editing and proofreading content for clarity and accuracy, collaborating with staff to coordinate the review and approval process, and publishing the final report on the employee intranet
• Researches and identifies relevant grants and funding opportunities that align with the department’s goals and objectives, reviews requirements, eligibility, and deadlines for timely submissions, and assists in preparing proposals
• Updates the Human Resources public-facing website, collaborates with staff to ensure content accuracy, works with the Information Services team to enhance user experience and accessibility, and implements necessary updates as needed
• Leads and participates in department and division meetings effectively
• Contributes to the development of the Library procedures manual
• Conducts research and data analysis, prepares and presents reports, and provides recommendations
• Prepares materials such as charts, graphics, and illustrations for presentations and reports
• May provide administrative and project support, as needed
• Analyzes and prepares recommendations related to process efficiency 
• Assists with budget-related tasks, such as expenditure tracking and forecasting
• Establishes positive working relationships with City employees, outside agencies, and the public

The following skills, knowledge, and abilities are highly desirable:

• Demonstrates a dependable, responsible work ethic with a proactive, can-do attitude and a high level of patience in all tasks
• Possesses strong verbal and written communication abilities, capable of conveying information accurately, clearly, concisely, and effectively to a variety of audiences
• Possesses strong organizational skills, adept at managing a heavy workload, prioritizing tasks, and optimizing time and resources efficiently; takes initiative to follow up with employees, managers, and Human Resources staff to provide timely status updates
• Proficient in research techniques, survey methods, data collection, and analysis
• Strong attention to detail and ability to maintain extensive and accurate records, ensuring all work is completed thoroughly and professionally
• Demonstrates excellent customer service skills with internal employees in a professional and timely manner
• Strong interpersonal skills and the ability to develop and maintain effective working relationships with employees at all levels
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) for managing information, preparing memos, and communicating with team members; experienced in utilizing third-party databases and platforms to input and update data accurately, and design program content
• Ability to maintain confidentiality, exercise professional judgment, and conduct oneself ethically
• Reliable team player who works well independently and collaboratively, demonstrating flexibility and adaptability to various work dynamics
• The ability to lift, drag, and push files, paper, and documents weighing up to 25 pounds

EDUCATION:

If you are currently an undergraduate student or recent graduate studying Human Resources, Public Administration or a related field, and are interested in gaining meaningful hands-on work experience at the local government level, this opportunity may be for you.

ADDITIONAL INFORMATION:

An online completed City application form is required to apply for this position. All employment information must be provided on the application. Providing a resume is not a substitute for completing this section of the application. Applications left incomplete, or with a reference to attachments may be rejected. The selection process will include one or more of the following: written exam, technical knowledge assessment, writing skill assessment, and/or oral interviews that may be conducted in person and/or via video conferencing. Applicants that meet minimum qualifications and are selected for interviews will be required to disclose information regarding criminal convictions. If you require special accommodations to participate in the application/selection process, please notify Human Resources for assistance. 

All offers of employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States and Department of Justice fingerprinting. Criminal offender information will be reviewed on an ongoing basis. The City uses the E-Verify program to electronically confirm work authorization of newly hired employees. 

As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency (in accordance with Government Code §§ 3100-3109). Before entering upon the duties of employment, all public employees, except those excluded by law, take and subscribe to an oath or affirmation set forth in the California Constitution, declaring them to be Disaster Service Workers in time of need.

In addition, part-time, temporary, and seasonal (PTS) employees may be required to participate in the DMV Employer Pull-Notice Program. This program authorizes the City to receive a driver record report upon enrollment and during employment.

The City of Santa Clarita is an Equal Opportunity Employer

APPLICATION DEADLINE: This position will remain open until filled. 

First Review Date: Monday, May 5, 2025

Mandatory Supplemental Questions:

1. Please state the level of college education you are currently enrolled in or have recently completed (Proof will be required at time of hire.)
2. What is/was your field of study?
3. What interests you most about this internship, and what do you hope to gain from this experience?
4. What are your professional goals, and how do you see this internship helping you achieve them?
5. What strengths or experiences do you have that make you a good fit for this internship? How can you apply them in this role?