Alumni Relations and Engagement Program Intern

The Wisconsin Foundation and Alumni Association (WFAA)*, the private fundraising and alumni relations organization for the UW-Madison, is seeking  an Alumni Relations and Engagement Program Intern!  The Alumni Relations and Engagement Program Intern will assist with program and event planning, event preparation, event execution, and post event work supporting the programs lead by the Administrative Program Director. This role will be active in the support of WAA’s Alumni Awards program. Engagement Program Interns are ambassadors of WFAA and UW-Madison. In addition to office hours, these student hourly positions will staff key engagement programs.

Hourly rate: $16.00 Hourly Rate

Hours: 10-15 hours per week (with the option to increase hours in the summer)

Duration:  Summer and throughout the 2025/2026 academic school year.

Essential Functions

Participate in team meetings and WFAA trainings

Assist with planning programs and initiatives to engage UW alumni and donors

• Conduct research and document and share findings
• Review and contribute to marketing review process

 Perform administrative support for the Alumni Relations and Engagement division as needed

• Assist with Customer service
• Assist with database entry
• Support program team as needed

 Help with event execution

• Assist with event and program preparation as needed (including name badges, packing materials, preparing event collateral, etc.)
• Staff registration tables
• Greet and assist event attendees
• Transport supplies and materials related to events
• Run event related errands

Support WFAA teams as needed

• Be knowledgeable about WFAA and university programs
• Lend general assistance and customer service across the Alumni Relations and Engagement Division when needed.
• Be an ambassador to the University of Wisconsin and the Wisconsin Foundation and Alumni Association.
• Other duties as assigned

Qualifications

Required Qualifications

• Currently enrolled in post-secondary degree program.

 Other Qualifications

• Familiarity of the UW-Madison campus. Demonstrated experience in event planning and execution, data manipulation, research experience, retail or service industry are all helpful.
• High analytical skills, language, reasoning ability and problem solving.
• Ability to prioritize and work with a high degree of independence; ability to work well as part of a team; high degree of customer service skills; excellent analytical and interpersonal skills, including ability to express all appropriate information clearly and concisely, whether written or verbal; ability to manage several projects simultaneously,
• Familiarity with the UW-Madison campus.
• Ability to prioritize and work with a high degree of independence.
• This is a very active position. During set up and execution, this position will be mostly on their feet with lots of walking and moving around. Candidates may need to be able to lift and carry up to 20 pounds.

The Wisconsin Foundation and Alumni Association is an Equal Opportunity Employer *The Wisconsin Foundation and Alumni Association is the “doing business as” name of the merged organization comprising the University of Wisconsin Foundation (supportuw.org) and the Wisconsin Alumni Association (uwalumni.com). Its legal corporate name is registered as the University of Wisconsin Foundation.

Who is WFAA?
The Wisconsin Foundation and Alumni Association is a private, nonprofit corporation that encourages individuals and organizations to make gifts to the university and to connect with the UW. In 2014, the UW Foundation merged with the Wisconsin Alumni Association® to better serve a growing population of UW alumni and donors. We believe that private support grows out of good relationships between campus leaders, faculty and program staff who need support, and the alumni and friends who want to invest in UW–Madison. We provide important engagement opportunities to link UW–Madison alumni to each other and to their alma mater, building a strong community of Badgers.

Diversity and Inclusion:

Just as the university community benefits from differing viewpoints, perspectives, and experiences, inclusion and diversity are imperative for the success of our mission. WFAA values people and the differences that they bring to the organization, and creates an environment in which all staff members and constituents feel respected and have opportunities to thrive.