Bilingual Administrative Assistant

Job Title: Bilingual Administrative Assistant (Spanish-English)

Company: AMR US Inc.
Job Type: Part-time
Pay: $18.00 - $21.00 per hour
Schedule: Monday to Friday, 4-hour shifts
Work Location: In-person, Rockville MD

About Us:

AMR US Inc. is a trusted provider of commercial cleaning services, proudly serving a wide range of clients with dependable, high-quality janitorial solutions. We are committed to maintaining clean, safe, and professional environments for our clients—and we bring that same level of care to how we manage our operations internally. As we continue to grow, we're looking for a sharp, bilingual administrative professional to help keep our day-to-day office operations running smoothly.

Position Overview:

We are seeking a detail-oriented and bilingual (Spanish-English) Administrative Assistant to join our team. In this role, you’ll be the go-to person for managing internal office needs—especially when it comes to processing account orders, tracking inventory and supplies, and maintaining important records. You’ll also support various departments, including operations, HR, sales, and finance, with administrative tasks.

Key Responsibilities:

Greet visitors and handle phone inquiries in a professional and friendly manner

Enter and track orders for client accounts and maintain accurate order records

Monitor and manage office inventory and cleaning supply distribution

Keep up-to-date records of office equipment, orders, deliveries, and account usage

File and maintain organized employee folders, vendor documents, and operational records

Provide administrative support to operations, HR, sales, and finance departments

Coordinate small projects or tasks assigned by management

Help with client communication and address inquiries or concerns

Assist with travel coordination (booking flights, hotels, and transportation if needed)

Maintain confidentiality and handle sensitive information with discretion

Required Skills & Qualifications:

Fluency in Spanish and English (Required)

3+ years of administrative experience (Preferred)

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Comfortable working with digital filing systems and cloud-based tools

Experience using Xero (or willingness to learn it quickly)

Highly organized and capable of prioritizing multiple tasks efficiently

Excellent written and verbal communication skills

Strong attention to detail, especially with data entry and record keeping

Problem-solving mindset with the ability to work independently

Benefits:

Referral program

Friendly and supportive work environment

Stable part-time schedule with potential for growth