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Job Title: OFFICE ASSOCIATE 
Job Requisition ID: 46416 
Closing Date: 04/24/2025 
Agency: Department of Commerce and Economic Opportunity 
Class Title: OFFICE ASSOCIATE - 30015 
Skill Option: Keyboarding 
Bilingual Option: None 
Salary: Anticipated Starting Salary $3,852 monthly; Full Range $3,852 - $5,046 monthly Job Type: Salaried 
Category: Full Time 
County: Sangamon 
Number of Vacancies: 1 
Bargaining Unit Code: RC014 

This position is a union position; therefore, the relevant collective bargaining agreement/labor contract provisions apply to fill it. 
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. 
Applications submitted via email or any other paper method (mail, fax, or hand delivery) will not be considered. 

Why Work for Illinois? 
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home. 
No matter what career state you're looking for, we offer flexible jobs that fit your life and schedule and provide the gold standard of benefits. Our employees can use various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. 

Position Overview 
The Office Associate position at the Department of Commerce and Economic Opportunity provides integral clerical procedures in establishing and maintaining grants awarded by the Department. The ideal candidate will have clerical experience and the ability to organize, file, and prioritize work as needed. We welcome interested applicants who can help with the day-to-day operations of this fast-paced environment to apply. 

Essential Functions 

• Provide clerical support to the Financial Management managers and supervisors.
• Serve as communications liaison and paper/electronic filing coordinator for the Financial Management Office.
• Serve as signature authority, task coordinator, and workflow delegate approver for Financial Management Office Managers.
• Maintain complete and up-to-date electronic and paper files of required reports, correspondence, award notices, activity timesheets, award reporting schedules, manuals, and other reference materials for Financial Management.
• Perform other duties as required or assigned that are reasonably within the scope of the abovementioned duties.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completing four (4) high school years.
• Requires two (2) years of office experience.                                                                             • Requires ability to type accurately at 45 WPM.  

Preferred Qualifications

• Prefer one (1) year of experience managing contractual, grant, or loan obligation documents.
• Prefer one (1) year of experience working in an office or program that administers grant agreements.
• Prefer one (1) year of experience following standard operating procedures.
• Prefer the equivalent to completing four (4) years of college with business administration, accounting, or similar courses.
• Prefer one (1) year of experience working within an accounting or financial office.
• Prefer one (1) year of experience utilizing electronic accounting software, like SAP (Systems Applications & Products), SAMS (Comptroller's Statewide Accounting Management System), or other. 
• Prefer one (1) year of experience reviewing official documents for accuracy and communicating deficiencies.
• Prefer intermediate level of proficiency utilizing spreadsheet software like Excel. 

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• This position is considered heavy work as defined by the U.S. Department of Labor (20 CFR 404. 1567 (d). Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds. 
• Requires the ability to report to the office on a daily basis. 

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. 

About the Agency 
The mission of the Illinois Department of Commerce and Economic Opportunity (DCEO) is to create equitable economic opportunities across the State of Illinois. By attracting and supporting major job creators, investing in communities, strengthening Illinois' world-class workforce, fostering innovation, and ushering in the new clean energy economy, DCEO works to fortify Illinois' reputation as a global economic powerhouse while ensuring Illinois is the best state to live, work and do business. 
Work Hours: Mon - Fri 8:30 am - 5:00 pm 
Work Location: 607 E Adams Street, Springfield, IL 62701-1634 
Agency Contact: CEO.HR@illinois.gov (FOR INQUIRIES ONLY - INTERESTED APPLICANTS MUST APPLY ONLINE)                                                                                      Posting Group: Office & Administrative Support 

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs). 

APPLICATION INSTRUCTIONS 
Use the "Apply" button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. 
Non-State employees should log in on the using the "View Profile" link in the top right of the lllinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. 


If you have questions about how to apply, please see the following resources: 

Non-State employees: on lllinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website. 
The main form of communication will be through email. Please check your junk mail, spam, or other folders for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: 

• donotreply@SIL-Pl.ns2cloud.com 
• systems@SIL-Pl.ns2cloud.com