Executive Administrative Assistant
We are a full-service law firm based in Monmouth County, NJ, with multiple offices in the Tri-State area. We are seeking an organized and proactive Executive Administrative Assistant to provide high-level support to our senior leadership team. This role is ideal for someone with strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced legal environment.
This is a fully in-office position; remote or hybrid work options are not available. We are open to either entry level or experienced candidates, salary to reflect experience.
Key Responsibilities:
- Provide comprehensive administrative support to executive, including managing schedules, organizing meetings, and preparing materials.
- Draft and edit correspondence, reports, and other documents as needed.
- Draft email correspondence with clients and maintain clear updates on files as needed
- Assist with managing high-priority projects, ensuring deadlines are met and all necessary follow-up actions are completed.
- Maintain confidentiality of sensitive information and handle communication with discretion.
- Handle incoming calls, emails, and inquiries on behalf of executive, ensuring timely and professional responses.
- Organize and maintain digital filing systems.
- Coordinate legal and administrative tasks to ensure smooth workflow and assist in office management as required.
- Work closely with other administrative staff to provide seamless support across departments.
Qualifications:
- Proven experience as an executive assistant, administrative assistant, or similar role, preferably in a legal or professional services setting.
- Excellent written and verbal communication skills.
- Exceptional organizational and multitasking abilities.
- High attention to detail and accuracy.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Ability to handle confidential information with integrity and discretion.
- Strong interpersonal skills and ability to work in a team-oriented environment.
- Ability to prioritize and manage multiple tasks efficiently.