Program Administrator, California-China Climate Institute, Berkeley Law

Responsibilities

Operational Administration:

• Administers defined operational programs and activities for CCCI, which may include business services, finance, grants and contracts administration, facilities, space planning, student services, human resources, communications, or information technology.
• Handles tasks that vary in scope and complexity, requiring high-level independence, self-direction, and decision-making.
• Assists in day-to-day coordination and administration of CCCI.
• Serves as the administrative point of contact, responding to all administrative inquiries.
• Ensures records and databases are current and accurate.
• Provides other administrative support for CCCI.
• Event Coordination & Student Services:
• Supports/facilitates CCCI events and trainings, including in-person and virtual events, conferences, and convenings.
• Serves as a resource to students for forms and other information related to CCCI.

Communications & Marketing:

• Participates in the development and revision of materials for online, print, and other distribution, including web content, print publications, marketing, publicity, and outreach materials.
• Collaborates with staff and faculty to develop newsletters, social media posts, publicity materials, student outreach materials, and other correspondence for CCCI.
• Manages CCCI’s general email inbox.
• Oversees and develops content for CCCI’s website and social media accounts (Twitter, LinkedIn, Facebook, etc.).
• Works with Institute staff to develop and maintain a strategic digital communication plan.
• Develops a system for managing contacts and ensures contact databases are kept up to date and used effectively.
• Optimizes CCCI’s web presence, ensuring dynamic and current content that complies with UC Berkeley accessibility requirements.

Financial Administration & Grants:

• Supports processing of financial transactions, including grants and contracts, and engages in financial and administrative maintenance processes.
• Processes business transactions, including invoices and reimbursements in BearBuy, and researches/resolves vendor issues as required.
• Administers program budgets and produces financial reports for relevant sponsors.
• Assists with ensuring compliance with federal and state requirements and internal campus policies.
• Researches prospective sponsors for the program, including governmental, foundation, and individual sponsors.
• Supports the Director and staff in sponsor communications.
• Assists with travel arrangements for invited speakers, staff, and students.
• Purchases supplies and processes reimbursements for various items.

Other Responsibilities:

• Performs other duties as assigned.

Required Qualifications 

• Knowledge of a variety of administrative operations activities such as events planning, fundraising processes, website management, finance and accounting, and contracts and grants regulations and guidelines.
• Solid communication and interpersonal skills to communicate effectively with diverse audiences, both verbally and in writing.
• Strong skills in short-and long-term planning, analysis and problem solving and customer service.
• Solid organizational skills and ability to multi-task with demanding timeframes. 
• Demonstrated ability to prioritize, exercise initiative and sound judgement, while effectively executing multiple projects with competing deadlines.
• Excellent computer skills, including proficiency with MS Office.
• Strong attention to detail.
• Familiarity with print and digital media.
• Ability to be a self-starter, to take initiative and work independently as well as on a team.
• Ability to think creatively to solve problems and develop solutions.
• Ability to use discretion and maintain all confidentiality.
• Ability to use sound judgment in responding to issues and concerns.
• Demonstrated ability to work effectively and collaborate with individuals and groups from a wide range of backgrounds, experiences, and perspectives.
• Demonstrated commitment to fostering an inclusive and supportive environment that promotes collaboration and mutual respect among all members of the UC Berkeley community and its stakeholders.
• Must demonstrate strong interpersonal skills, including the ability to engage with and understand individuals from varied academic, socioeconomic, cultural, disability, gender, and ethnic backgrounds. 
• Ability to attend occasional evening or weekend events.

Education/Training:

• Bachelor's degree in related area and / or equivalent experience / training
• Prior administrative and/or office management

Preferred Qualifications 

• Interest and/or experience working in China.
• Interest and/or experience in climate policy
• Interest and/or experience working with international audiences and with translators and researchers and vendors from other countries.
• Familiarity and competence with Adobe tools (InDesign, Illustrator, Photoshop) and experience with various data management software platforms such as Excel and Salesforce.
• Familiarity and competence with Youtube subtitles and video editing functions.
• Experience with and/or campus-specific computer applications such as BearBuy and CalAnswers.
• Experience with print and digital marketing.