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Litigation Legal Secretary

Weintraub Tobin
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Litigation Legal Secretary – San Francisco 

 

Weintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value-added, trust-based relationship with our clients, supporting our local communities, and developing deep subject-matter expertise. We offer a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities. 

 

Weintraub Tobin is currently seeking a full-time (37.5 - 40 hours per week), experienced Litigation Legal Secretary to join our Litigation and Labor & Employment Practices in our San Francisco Office. The successful candidate will thrive in a fast-paced, professional environment and possess the ability to multi-task while delivering high-quality administrative and secretarial support to attorneys and their clients. This is an on-site position for the first 90 days. A hybrid schedule of 4 days in the office and 1 day remote may be available after 90 days.

 

RESPONSIBILITIES

  • Maintain attorney calendars by planning and scheduling conferences, teleconferences, depositions, and travel, recording and monitoring court appearance dates, pleadings, and filing requirements and monitoring evidence-gathering
  • Produce legal information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics, coordinating case preparation and assuring that high priority items are completed in a timely manner
  • Prepare documents for state and federal court filings, discovery, arbitration, mediation and hearings
  • Read, sort, and date incoming mail. Ensure that outgoing mail is processed according to office procedures. If necessary, route mail to specific delivery service and follow up on timely delivery
  • Draft letters and documents, collect and analyze information, schedule couriers, court reporters, expert witnesses, and other special functions, coordinate preparation of charts, graphs, and other courtroom visuals; prepare expense reports
  • Represent attorney(s) by communicating and obtaining information, following-up on delegated assignments, and knowing when to refer matters to attorney(s)
  • Establish and maintain calendar and deadline reminder systems
  • Complete and submit conflict check forms, screening forms and new matter request forms
  • Maintain all client and general files. Conduct periodic review for possible storage of older files and prepare files to be closed
  • Provide exceptional client service to guests and clients whether in person or on the telephone
  • Maintain good public relations and diplomacy with clients while observing confidentiality of attorney-client relationship
  • Input time entry, review and edit bills
  • Answer and screen telephone calls
  • Send and retrieve e-mail and faxes for attorney(s)
  • Photocopy and assemble documents as required
  • Additional duties as assigned including assisting other secretaries, as needed

 

SKILLS AND ABILITIES

  • 7-10 years legal secretary experience with extensive knowledge of litigation and trial procedures
  • Knowledge of Federal and State court filing procedures including e-filing requirements
  • Knowledge of AAA, JAMS and other arbitration/mediation filing requirements
  • Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
  • Type 50 wpm
  • Solid drafting and proofreading skills
  • Proven track record of reliable attendance and punctuality
  • Effective communication and organizational skills
  • Superior attention to detail and high level of accuracy
  • Strong analytical and problem-solving abilities
  • Strong client focus
  • Ability to work concurrently on a variety of projects and work effectively under pressure
  • Self-motivated and able to work independently
  • Ability to multi-task and meet deadlines

 

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee’s religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact the Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided.

 

Salary range: $75,000-$92,000