Receptionist

The Boston office of Arnold & Porter has a Receptionist opening. The Receptionist welcomes clients, guests, and office personnel to the firm in a professional and efficient manner and as well as provides overflow assistance to the Attorney Resource Center (ARC) as needed.  The Receptionist will work 100% in the physical Boston office.

Responsibilities include, but are not limited to:

• Meeting and greeting clients, guests, and visiting office attorneys and staff.
• Answering the telephone in a courteous and professional manner, routing calls and messages to the appropriate attorney or staff member in a timely manner, and handling routine inquiries.
• Ordering catering for varied dietary needs for meetings and events.
• Preparing, setting-up, and breaking down conference room set ups including coffee/beverages/food/supplies for meetings and events.
• Providing backup support with the coordination of IT and AV needs for meetings with the appropriate departments.
• Maintaining standard pantry and conference rooms supplies, including milk, coffee, tea, and basic office supplies.
• Providing backup telephone services for other firm offices outside of the Boston area, as needed.
• Maintaining office assignments, updating them on a regular basis, and assigning/coordinating guest and visitor offices for visiting attorneys and staff.
• Assisting with new employee onboarding coordination and departure logistics, as needed.
• Assisting the Office Manager with contacting/following-up with building management re: service requests, when necessary, i.e., HVAC, lighting, etc.
• Arranging local transportation for clients, guests, and attorneys, as needed.
• Assigning temporary building access to attorneys and staff, arranging access to our internal space as well as maintaining the Temporary Badge Log.
• Retrieving, sorting, documenting, and distributing mail. Also identifying and troubleshooting the owners of unidentified mail.
• Processing expenses and invoices through Emburse.
• Maintaining a professional appearance at the reception desk and in the reception area (organizing the seating area, florals, and reading materials).
• Providing any overflow or back-up assistance to the ARC Support team in the Boston office as needed.

Qualifications:

• High school diploma or equivalent experience.
• Minimum of one (1) year of prior reception experience in a law firm or professional services industry.
• Proficiency in Windows operating systems and Microsoft Office Suite and/or related software.
• Ability to work effectively with all levels of the firm with tact and diplomacy.
• Must be able to work independently.
• Proficiency in general clerical skills.
• Ability to operate general office equipment.
• Ability to plan and organize work.
• Must demonstrate a high degree of trustworthiness commensurate to handling confidential and sensitive material.
• Strong problem solving skills.
• Ability to prioritize and manage time effectively.
• Possess reliability, dependability and motivation.
• Excellent organization and communications skills, both oral and written.
• Ability to work in a fast-paced environment while exhibiting a strong attention to detail.
• Ability to handle a variety of tasks simultaneously.
• Exceptional client service, both internal and external.
• Flexibility to work additional hours, as necessary.

The anticipated base salary for this position is $49,421 to $65,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits.

As a nonexempt position, this position is eligible for overtime.

Arnold & Porter is an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm's Anti-discrimination and Anti-harassment Policies, the term "race" includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.

Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

For our EEO Policy Statement, please click here. If you would like more information about your EEO rights as an applicant under the law, please click Know Your Rights.

Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter Kaye Scholer LLP’s Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster.