Administrative Assistant/Office Manager

Are you an organized, tech-savvy professional who thrives in a dynamic environment? Staunton Montessori, a mid-sized private school, is seeking an Administrative Assistant/Office Manager to support our team, families, and students.

Why Join Us? At Staunton Montessori, you'll be part of a dedicated, growing team passionate about Montessori education, love of learning, and expanding critical thinking. We offer a supportive work environment where your contributions make a meaningful impact. 

About SMS

Rooted in the AMI Montessori tradition, Staunton Montessori School nurtures a compassionate community where capable, curious, and joyful learners grow into global citizens. 

Children are empowered to explore boldly, think independently, and act with integrity. Our community embraces shared responsibility, respect for all people, and a spirit of lifelong learning. Together, we envision a future shaped by thoughtful stewards of a connected, peaceful, and sustainable world. For more information, visit www.stauntonmontessori.org

Key Responsibilities:

• Serve as the first point of contact for families, providing courteous and helpful assistance. Manage incoming calls and the school's email inbox with professionalism and warmth.
• Maintain strict confidentiality regarding student, family, and school information.
• Perform general office duties, including filing, copying, answering phones, data entry, typing, utilizing school software programs, and records management, as assigned. 
• Support the administrative team by taking on general tasks to create space for top-level work, helping to protect administrators' time and enhance overall efficiency. Manage scheduling for executive administrators and coordinate school events, processes, and procedures.
• Ensure compliance with school protocols, and licensing requirements for VDOE, AMI, and general building regulations. Maintain required documentation, including emergency drills, monthly safety checks, student records, and medication administration.
• Promptly and confidently report concerns from staff, students, parents, or classrooms to the administrators. Operate within the employee policies and guidelines established by the Board of Trustees.
• Assist with staffing needs during teacher absences as needed.

Qualifications:

• Highly organized with strong attention to detail, and ability to prioritize tasks. Adaptable problem solver who takes pride in their work.
• Strong proficiency with technology, including Google Suite, Excel, and Email software such as Mailchimp, Wordpress, and online scheduling tools, WordPress, Zoom, and Facebook. Willingness and ability to learn new technology platforms and processes.
• Excellent people skills and ability to manage multiple tasks independently.
• Professional, polite, and approachable demeanor with strong written and verbal communication skills.
• Able to sit at a desk for long periods and also walk moderate distances. The ability to lift, carry, or move objects weighing 50 lbs or less is a plus. 
• Enjoys and interacts well with adults and children of all ages.
• Familiarity with Montessori philosophy and practices, or willingness to acquire this knowledge.
• Up-to-date with CPR/1st Aid and MAT certification, or willing to complete certification after hire.
• Experience in a school setting, ideally in an administrative/secretarial role is preferred.

Work Schedule:
This role is full-time, year-round, with approximately six weeks off tied to the academic calendar. 

How to Apply:
Interested candidates should submit a resume with references and a cover letter to careers@stauntonmontessori.org with the subject line " Office Manager Application." before MAY 1ST 2025. 

Staunton Montessori is an equal-opportunity employer. We celebrate and welcome diversity and are committed to creating an inclusive environment for all employees, families, and students.