Accounts Payable Specialist

JOB SUMMARY

Kutak Rock LLP seeks an Accounts Payable Specialist to join our national Finance and Accounting Department in Omaha, NE. This position supports the accurate and timely processing of invoices, ensuring compliance with payment terms and firm policy. This role is ideal for a detail oriented mathematically inclined individual who enjoys working in a collegial and collaborative environment.

RESPONSIBILITIES 

• Review vendor invoices, statements, client costs and other documents for accuracy and compliance with firm policies and procedures 
• Enter invoices and client costs into the accounting system
• Ensure invoices have required approval, payment limits and backup prior to payment
• Sort incoming mail, print, copy, mail, and file invoices, checks, and supporting documents
• Utilize imaging system to store vendor invoices and other supporting documents
• Record expense and client cost transactions to general ledger
• Reconcile vendor statements and previous unpaid balances on vendor invoices
• Review and process expense reports to ensure proper documentation and compliance with firm reimbursement policies and procedures
• Assist with state use tax compliance and filings
• Assist with 1099 compliance and reporting
• Assist with analysis of various client cost recovery items
• Assist with firm credit card and calling card administration as needed
• Flexibility to work overtime as needed
• Assist with other duties as assigned

QUALIFICATIONS: Skills and Abilities

• Ability to handle confidential matters with discretion
• General understanding of accounting practices and principles which includes accounts payable processes and procedures
• Attention to detail and accuracy in processing financial transactions
• Ability to effectively communicate, both verbally and written
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Problem-solving skills and the ability to address payment discrepancies
• Ability to work independently and collaboratively in a team environment
• Excellent communication and interpersonal skills while working collegially with clients, attorneys, and staff
• Excellent computer skills with a strong proficiency in Microsoft Office Suite including Outlook, Word, and Excel, experience with accounting software a plus (Aderant)

QUALIFICATIONS: Education and Experience

• High school diploma or equivalent required, associate or bachelor’s degree in accounting, business, or related field preferred
• 1+ years of relevant experience in accounting, bookkeeping, or cash management in a professional services organization preferred

Position Information

Status: Non-Exempt

Salary Range: $48,500-$58,250 per year, commensurate with education and experience

Work Arrangement: Hybrid 3:2

Benefits

Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hours of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.

Additional Information

Any offer of employment is contingent upon the successful completion of a background check.

About the Firm

Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 19 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.

We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.