Office Manager

Job Posting: Office Manager Position

Company: Floridian First Realty
Location: Miami, FL
Position: Full-Time Broker Assistant

Start Date: ASAP

About Us:
Floridian First Realty is a well-established real estate brokerage and property management company. We are seeking a trustworthy, highly motivated, courteous, and polite Office Manager with initiative and drive to join our dynamic team. This role is pivotal in ensuring the smooth operation of our office while supporting our agents and property management division.

Key Responsibilities:

Administrative & Office Management:

• Oversee daily office operations to ensure efficiency.
• Schedule open houses and property tours.
• Calculate and issue commission checks.
• Reconcile QuickBooks accounts.
• Maintain and troubleshoot office systems.
• Ensure compliance with Miami Realtors and NAR rules by guiding agents on necessary contract amendments and updates.
• Oversee Realtor relationships.
• Finalize Canva presentations.
• Manage CoStar, LoopNet, and MLS updates.
• Learn and teach key platforms such as Dotloop, FormSimplicity, etc.
• Assist agents in reading and filling contracts and addendums.
• Serve as the primary point of contact for agents.

Property Management:

• Pay invoices for rental properties.
• Oversee rental payments and billing.
• Coordinate repairs between tenants and vendors.
• Act as the primary point of contact for tenants.
• Review and create new leases upon expiration.

Financial Tasks:

• Manage cost control to ensure timely billing, prevent late fees, and avoid cancellations.
• Create payroll reports and disbursement sheets for property management rentals.
• Draft and send escrow letters.
• Assist in calculating and issuing commission checks.

Marketing Support:

• Coordinate with our social media marketer.
• Create and edit email campaigns using tools such as Canva and Hubspot.

Research & Data Analysis:

• Conduct property research and data analysis to support the broker.
• Assist in creating, editing, and reviewing documents as needed.

Qualifications:

• High school diploma required.
• Fluent in English and Spanish.
• Proficient in Microsoft PowerPoint, Excel, and Word.
• Familiarity with Canva and QuickBooks Online preferred.

Key Skills & Requirements:

• Strong communication and organizational skills.
• Detail-oriented with excellent follow-up abilities.
• Ability to work independently and as part of a team.
• Tech-savvy and a quick learner with new platforms.
• Excellent customer service skills.
• Problem-solving mindset with strong verbal and written skills.
• Reliable, disciplined, and capable of multitasking efficiently.

How to Apply:
If you are an organized, proactive individual with a passion for real estate and administrative excellence, we encourage you to apply. Please submit your resume highlighting your relevant experience to mgonzalez@flfirstrealty.com and paleman@flfirstrealty.com