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Construction Project Manager

CITY OF BOCA RATON
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Responsible for the management and coordination of contractors and professional resources for the purpose of developing and delivering assigned Capital Improvement Projects.  Have the ability to articulate project needs in written format and possess an acute knowledge of the Florida Building Code, budgets, project scheduling and procurement procedures. Work is performed under supervision of department director or designee.

This professional and administrative position involves a moderate to complex level of understanding as it relates to knowledge of standard municipal procurement practices, planning, design and construction of capital improvement projects, (CIP).    Projects generally include infrastructure as it relates to the job, city buildings, fire stations, parks, restroom buildings, boardwalks, ramps, seawalls or any other city assigned CIP project.  Oversight and management of engineers, architects and contractors is essential.    
 
Work is performed independently under general supervision.  A high degree of enthusiasm and self-reliance is expected.  This position reports to the Capital Improvements Manager and/or City Engineer.  

Essential Functions

  • Preparation of procurement documents such as Invitations to Bid, (ITB), Requests for Propasals, (RFP), Requests for Qualifications, (RFQ), general Work Orders, (WO), Job Order Contracts, (JOC) and other essential procurement processes in compliance with municipal, state and federal requirements such as but not limited to the Consultant’s Competitive Negotiation Act, (CCNA).   
  • Create project budgets and schedules having the knowledge to provide project estimates.  
  • Provide technical guidance as it relates to plan development and city process. 
  • Support the procurement process in providing contract documents as required, creating bid advertisements, attendance of pre-bid meetings, evaluation of bids, input during the selection and vetting process, making recommendations and finalizing the contract documents.
  • Coordinate the development of projects with the departments that will ultimately occupy or maintain the facilities being planned.
  • Prepare, negotiate, execute and manage consultant task work orders.
  • Assist the consultants with preparation of regulatory permitting and reports.
  • Prepare for present and attend city council, zoning, parks and recreation or other board meetings as required for project approval.
  • Manage the engineering and architectural consultants from the planning and design process throughout the construction contract administration phase of their work orders.
  • Assist the consultants with preparation of regulatory permitting and reports.
  • Review, approve and execute pay applications and invoices.
  • Manage contractors on city projects, resolve conflicts and monitor progress of construction projects through the use onsite inspections and meetings as required.
  • Manage the contractor's contract and performance through recommending corrective actions, coordinating change orders to contracts and contingencies and keeping stakeholders informed.
  • Attend substantial and final inspections.
  • Review project closeout documentation and warranties.

Knowledge, Skills and Abilities

Knowledge of:

  • Considerable knowledge in principles and practices of building construction. 
  • Procurement methods to include ITB, RFQ, RFP, JOC contracts and work orders 
  • Site infrastructure and design, (earthwork, dry utilities, wet utilities etc.).
  • Considerable knowledge in Contract Administration.
  • Regulatory Permitting and of Building Permitting
  • Good knowledge of Florida D.O.T. Standards
  • Strong knowledge of the Florida Building Code
  • Understanding of Americans with Disabilities Act, (ADA).

Skilled in:

  • Use of a variety of Microsoft Office Suite products to include Word, Excel, Project and Outlook, at an intermediate level.

Ability to:

  • Work a flexible work schedule that includes weekdays, weekends and evenings as needed.
  • Produce construction estimates and rough orders of magnitude with current pricing
  • Produce construction schedules
  • Interpret civil, structural and architectural drawings.
  • Establish and maintain strong working relationships with consultants and contractors. 

Minimum and Preferred Qualifications

Must possess a bachelor’s degree in project management or engineering or 4 years’ direct experience managing 3 or more verifiable complex projects with a public entity. Public entities shall be city, county, state or related governmental authorities. 

  • Must possess a valid State of Florida Class "E" drivers license and the ability to drive a city-owned vehicle per the established policies and procedures with regular safety training. 

PREFERRED QUALIFICATIONS:

  • Possession of a State of Florida license as an Architect, Engineer or General Contractor.
  • Possession of a Project Management Professional (PMP) certification.

SPECIAL REQUIREMENTS:

  • Possession of a valid State of Florida Class "E" driver's license.


POST-OFFER BACKGROUND REQUIREMENTS:
The background check process for this position may include:

  • Criminal Background Check
  • Employment Verification
  • Motor Vehicle Report (MVR) Check
  • Physical Exam
  • Drug and Alcohol Screening

 Physical and Environmental Demands and Conditions:
The environmental conditions and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Occasionally: Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like
  • Occasionally: Moving self in different positions to accomplish tasks in various environments including tight and confined spaces
  • Continuously: Remaining in a stationary position, often standing, or sitting for prolonged periods
  • Continuously: Moving about within the immediate work area to accomplish tasks
  • Occasionally: Moving from one worksite to another
  • Occasionally: Adjusting or moving objects up to (25) pounds in all directions
  • Continuously: Communicating with others to exchange information
  • Continuously: Repeating motions that include the wrists, hands and/or fingers
  • Continuously: Operates a computer and other equipment using motions requiring manual dexterity or fine motor skills
  • Occasionally: Operating machinery and/or power tools
  • Occasionally: Operating motor vehicles or heavy equipment
  • Continuously: Ability to observe details accurately and identify variances
  • Occasionally: Lift/carry objects (25) pounds or less
  • Occasionally: Push/pull objects (25) pounds or less
  • Continuously: Working in a normal office environment with few physical discomforts
  • Occasionally: Working in an area that is somewhat uncomfortable due to drafts, noise, temperature variation or the like
  • Occasionally: Working in an outdoor area where exposure to animals, reptiles, and/ or insects may occur.
  • Continuously: Demonstrating regular in-office or work site attendance.

 

The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.