Admissions Director

Job Summary

The Admissions Director fulfills the mission of the Catholic school by planning and implementing the overall admission process for the school. The Director of Admissions has decision making responsibilities within essential job functions, in keeping with school policies. The position is hired and evaluated by the principal.

Ministerial Character

Catholic schools in the Diocese of Austin are canonically obedient to the Bishop and assist him in fulfilling his ministry and canonical obligations. Pastors, presidents, and principals serve as leaders of the schools to make Christ's mission present and enduring in the schools. In order to fulfill Christ's mission, the school leaders employ suitable, chosen collaborators, sharing with them Christ's mission and entrusting to them various responsibilities. Positions employed in this School help extend the ministry of the School leaders in particular ways as outlined in the job description. The employee in this position is closely connected to and assists the School leaders in the performance of their ministry and, therefore, engages in ministry for the Church.

Essential Duties

Supports and upholds the philosophy of Catholic education and the mission of the school

Acts as a witness to Gospel values by modeling the teachings of the Catholic Church

Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese

Maintains confidentiality regarding school matters and shows leadership toward advocating the mission of the school 

Provides leadership, management, and direction for all admissions operations and communications

Presents the school to prospective families through proactive communication, outreach, and events

Plans and implements a comprehensive admission program including tours, open houses, shadow visits, student recruitment events, orientations for prospective families, parent interviews, admissions testing, and orientations for new families

Serves as the primary relationship manager with all prospective families with timely communication and directs admissions process from point of inquiry through enrollment

Provides insight and input into the strategy and design of marketing initiatives to drive prospective families  

Prepares admission material, engages a parent enrollment committee and maintains admissions marketing on the school website and social media, with outreach to parishes, and collaboration with local family businesses, childcare centers, and religious education programs

Prepares statistical reports as needed 

Maintains the FACTS application portal and utilizes the FACTS platform for all admissions applications and admissions data reports

Provides technical support to families in the navigating the application process and the FACTS Family Portal  

Communicates effectively within the school community and with administration, faculty, and parish

Meets staff development guidelines as set forth by the Diocese/local administration

Demonstrates professionalism in conduct, demeanor, and work habits

Collaborates with others to enhance the work environment

Conferences with others upon request and responds to messages in a timely manner

Attends regular meetings to coordinate events for the school 

Attends and participates as needed in faculty meetings as well as professional and community organizations

Supports office staff and their work as needed

Supervise and coordinate volunteers, when applicable 

Knowledge, Skills, and Abilities

Knowledge of the basic teachings of the Catholic Church 

Able to serve as a professional ambassador and representative of the school 

Able to communicate effectively in both written and verbal form 

Able to work well with others in the school community

Skill in handling multiple tasks simultaneously 

Skill in organizing and relating information in an understandable format

Skill in job appropriate technology 

Skill in critical thinking and planning

Minimum Qualifications

Education:

Bachelor’s degree  

Experience:

3 to 5 years’ experience in school admissions, with direct and primary responsibility for managing relationships with prospective families OR equivalent in a sales, recruiting, or marketing role.

Certifications and Training:

Must submit an Ethics and Integrity in Ministry (EIM) Application for Ministry within the first week of employment, participate in an EIM Basic abuse prevention training workshop within 30 days of submitting a complete Application for Ministry, and maintain EIM compliance during the entire term of employment.

Working Conditions

Required to work some nights and weekends

Required to manage high to moderate levels of stress

Required to teach a minimum of a full school day

Required to work in standard office and school conditions 

Employee Certification

All employees must adhere to the Catholic Schools Standards of Conduct, the Diocese of Austin EIM policies, and the social, ethical, and moral teachings of the Roman Catholic Church as interpreted by the Bishop of Austin.

Texas is an “at-will” employment state. Letters of employment are not contracts, nor do they bind the employer or the employee to a predetermined time or guarantee of employment.