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Administrative Assistant II

Marquette University Human Resources

Administrative Assistant II

Posting Number: 201104337

Employment Status: Full Time

Job Family: Operations and Administrative Services

Position Overview

Be The Difference Begins with Great People. 

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community. 

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement!  For more information, please view the https://www.marquette.edu/ca/hr/documents/total-rewards-guide-2025.pdf.

The Administrative Assistant II position will provide essential administrative and operational support to Law School faculty, including meeting coordination, faculty support, and technology troubleshooting. This role requires a detail-oriented and organized professional with strong multitasking abilities, excellent communication skills, and proficiency in Microsoft Office applications. Additionally, this position will manage student and faculty files, regularly interact with faculty and students, and contribute to the efficient execution of law school programs such as moot court and faculty appointments processes. This is a dynamic position suited for a proactive and adaptable individual who thrives in a fast-paced academic environment.

This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.

Duties and Responsibilities

1. Assist with event planning, including travel arrangements and other logistics, for faculty (including for moot court) and faculty candidates

2. Schedule meetings and appointments, including for office hours and exam reviews; arrange committee meetings, including room reservations, guest information, and parking arrangements; schedule and set up faculty candidate interviews; schedule moot court volunteer judges

3. Maintain confidential student and committee files for professors and host appointments committee files and moot court files, including database and calendar

4. Organize and maintain information, both physically and in electronic format, including student and exam information; print moot court participant certificates

5. Assist with preparation and dissemination of (a) course and scholarly materials, including examinations, articles, and book manuscripts, and (b) committee reports and correspondence, including files for appointments committee and moot court.

6. Assist students with inquiries and screen incoming telephone calls.

7. Assist law school faculty and staff with the various components of Microsoft Office, including Word, Excel, Access, Powerpoint, and Outlook. Troubleshoot basic computer issues.

8. Provide support for multi-function printing device, including troubleshooting and call for service as needed; order supplies

9. Provide back-up support to law school staff as assigned or required, including proctor exams

Required Knowledge, Skills and Abilities

High school diploma

A minimum of two years of administrative experience.

Strong oral and written communication skills.

Attention to detail, capable of producing neat and accurate work.

Ability to maintain strict confidentiality.

Able to effectively proofread a variety of documents.

Proficient with all aspects of Microsoft Office.

Preferred Knowledge, Skills and Abilities

Department: Law School

Posting Date: 03/18/2025

Closing Date:

To apply, visit https://apptrkr.com/6089052

It is the policy of Marquette University to provide equal employment opportunities (EEO ) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

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