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Temporary Event Coordinator

Building Skills NY
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Temporary Event Coordinator

New York, NY (Hybrid) | Part-Time | May - October 2025

 

Building Skills NY (BSNY) is a nonprofit that helps underemployed New Yorkers build meaningful careers. We partner with developers, general contractors, subcontractors, and community-based organizations to offer no-cost skills training and place qualified candidates into good-paying jobs in construction and the skilled trades. Our mission is to prepare more local job seekers for construction careers while helping employers find a capable workforce.

We are seeking an organized and enthusiastic Event Coordinator to support the planning of our fall fundraiser on a 5-month, part-time contract. This role reports to BSNY’s Director of Communications & Grant Writing.

 

What You’ll Do:

Administrative Support

  • Track RSVPs via various channels (e.g., email, phone, online ticket sales) and maintain an up-to-date attendee list
  • Correspond with confirmed sponsors and award recipients to confirm attendance and +1s
  • Complete additional administrative tasks as needed, especially in the final days leading up to the fundraiser
  • Provide in-person support on the day of the fundraiser, including help with setup and breakdown

Communications Support & Special Projects

  • Draft and send invitations and network reminders via email marketing platform
  • Draft acknowledgment letters to sponsors, individual donors, and raffle contributors
  • Update event registration page with logos as new sponsors and award winners are confirmed
  • Research potential raffle prizes and take-home items and conduct outreach (in-person and/or via phone/email as appropriate)
  • Support the development of social media materials and pitches to local media

 

What You Have:

  • Excellent communication, organization, and writing skills
  • Competency in Excel & Google Sheets
  • An ability to pick up new digital platforms quickly and an understanding of when to ask for help
  • Experience with email marketing platforms (e.g., Constant Contact, Mailchimp) and graphic design platforms (e.g., Canva, Adobe InDesign) is a plus

 

Compensation & Schedule:

This is a part-time, contract role slated for May - October 2025. The Coordinator will work 20 hrs/week May - August, with weekly hours decreasing in September and October. The pay range for this contract is $7,500 - $8,000 for the full term, to be issued in biweekly installments. 

 

Application Instructions:

Please submit a resume and two writing samples.