2025 Business Services Division Intern (Clerk III) Austin, TX

Performs highly complex support work and assists business services staff with general office duties. General office duties include but are not limited to coordinating clerical activities such as compiling and tabulating data, research, data entry, checking documents for accuracy, assists in managing the flow of paperwork, and maintaining files. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.

Essential Job Functions:

(30%) Reviews, edits, and reconciles discrepancies in reports, purchase orders, correspondence, summaries, manuals, vouchers, journals, ledgers, requisitions, records, and other related forms.
•    Creates weekly/monthly status reports to summarize financial activity and reconciliation efforts.
•    Auditing contract records.
•    Assists with revenue processing.
 
(25%) Coordinates the receiving, storing, and issuing of files, materials, and supplies.
  
(25%) Uploads docs to CAPPS, AIMS, and USAS.
•    Prepares documents for data entry and enters data into database.
 
(10%) Serves as the backup for business services division staff.
•    Assists the Administrative Assistant as needed.
 
(10%) Performs other duties as assigned.

MQs, KSA, License/Certifications:

MINIMUM QUALIFICATIONS: 

Graduation from a standard high school or equivalent.  
AND
Currently enrolled in an accredited college or university with a major in Accounting or related field.
 
PREFERRED QUALIFICATIONS:
Experience in clerical work.

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Knowledge of office procedures; of spelling, punctuation, grammar, and arithmetic; of business or program terminology, methods, and procedures; and of records administration and maintenance techniques and procedures.
• Skill in the use of a computer, computer programs (e.g., Microsoft Suite and Adobe Acrobat) and office equipment (e.g., printer and scanner).
• Skill in critical thinking and problem solving with attention to detail and strong organizational skills.
• Ability to prepare and maintain records, files, and reports; to transfer stock from one location to another; to make arithmetic computations; and to communicate effectively.

REGISTRATION, CERTIFICATION OR LICENSURE:

Must be able to present a copy of college transcript. 

Physical Requirements/Supplemental Information:

PHYSICAL REQUIREMENTS AND/OR WORKING CONDITIONS:

This position functions in a standard office environment. Must be able to move about the office to access file cabinets, office equipment, etc. Must be able to communicate and exchange accurate information via telephone, computer and in person. Must be able to perform repetitive use of a keyboard at a workstation. Must be able to work with overlapping deadlines. Required to work as a team member, and work with sensitive and confidential information.

MILITARY OCCUPATIONAL SPECIALIST (MOS) CODE: 
Veterans, Reservists or Guardsmen with an MOS or additional duties pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:
For more information see the Texas State Auditor’s Military Crosswalk at
 https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
 
Supplemental Information:

• The Texas Alcoholic Beverage Commission reserves the right to adjust compensation based upon legislative mandates in regard to TABC's and/or an employee's contribution to the Employees Retirement System. In compliance with Senate Bill 321, agencies that hire a person who has retired from the Employees Retirement System (ERS) or the Law Enforcement and Custodial Officers Supplemental Fund (LECOS) on or after September 1, 2009, are required to remit a surcharge each month the return-to-work retiree is employed. Candidates meeting these requirements will be offered a lower base salary to cover the surcharge.
• The Commission will conduct a criminal history and driver record check with the Texas Department of Public Safety in accordance with applicable standards on all finalists for this position.
• Applicants should clearly describe on their applications how they meet the minimum qualifications for the position. Qualifications may be verified through testing. Resumes will not be accepted in lieu of the completed application. Incomplete applications will not be considered.
• The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Alcoholic Beverage Commission participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization; For more information, see: https://www.e-verify.gov/about-e-verify/what-is-e-verify
• Males between the ages of 18 and 25 years, inclusive, may be required to furnish proof of either selective service registration or exemption there from as a condition of state employment. The Texas Alcoholic Beverage Commission adheres to the Veteran's Preference granted in Chapter 657 of the Texas Government Code and the Former Foster Children Preference granted in Chapter 672 of Section 1, Subtitle B, and Title 6 of the Texas Government Code.