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Office and Administrative Specialist, Intermediate

Minnesota Department of Natural Resources
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Office and Administrative Specialist, Intermediate
Agency: MN Department of Natural Resources

  • Job ID: 84590
  • Location: Karlstad; Roseau; Thief River Falls; Middle River
  • Telework Eligible: No
  • Full/Part Time: Full-Time
  • Regular/Temporary: Unlimited
  • Who May Apply: Open to all qualified job seekers
  • Date Posted: 03/05/2025
  • Closing Date: 03/25/2025
  • Hiring Agency/Seniority Unit: Department of Natural Resources
  • Division/Unit: Fish and Wildlife
  • Work Shift/Work Hours: Day Shift
  • Days of Work: Monday - Friday
  • Travel Required: Yes - Occasionally 
  • Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually
  • Classified Status: Classified
  • Bargaining Unit/Union: 206 - AFSCME
  • Work Area: Karlstad Area; Roseau River Wildlife Management Area; Thief Lake Wildlife Management Area; or Thief River Falls Area
  • Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

 

The Department of Natural Resources is seeking to fill one (1) full-time year-round Office and Administrative Specialist, Intermediate position. This position will provide support to the following Wildlife Area Offices: Karlstad, Roseau River Wildlife Management Area (WMA), Thief Lake WMA, and Thief River Falls. Days of work are generally Monday through Friday, 8:00 a.m. to 4:30 p.m.

The selected candidate will have the option to report to one of the following locations: Karlstad Area Office, Roseau River WMA Office, Thief Lake WMA Office, or Thief River Falls Area Office. The specific location will be agreed upon at time of selection. 

This position exists to perform administrative, fiscal, customer service, and clerical support services within department programs and policies so that state requirements and federal aid guidelines are met, effective office procedures are carried out, the public is served efficiently, and fisheries and wildlife resources are managed, protected, sustained, and enhanced for the greatest public benefit. 

Responsibilities include: 

  • Perform all job responsibilities in a manner that supports a healthy, safe, and productive work environment for all employees. Encourage a diverse workplace, treat others with respect, and contribute to work groups. Support the overall mission of the DNR.

Perform office management and administrative support functions so that internal and external customer needs are met and communication, information flow, materials, operations, programs, and projects are coordinated and carried out effectively, efficiently, timely and responsibly in accordance with State and DNR policies and procedures.

  • Support budget management, the purchasing process and fleet/asset management so that financial obligations are met timely and in compliance with State, Federal, and DNR policies and procedures. Gathers, verifies, and summarizes data for fiscal and administrative reports. Provides technical advice to office staff. Schedules, trains, and gives technical guidance to co-workers.
  • Process and archive reports in accordance with State and Federal retention guidelines. Maintain thorough knowledge of data-entry and result retrieval with department and division database programs.
  • Gather, verify, and summarize financial records for the Co-located Facility by creating and maintaining a computerized system of complete and accurate data, following DNR and state financial policies and procedures. Provide clerical assistance related to Co-located Office operation. Obtain office equipment and supplies for the Co-located Facility as needed.
  • Fully support and contribute to the successful operation of the FAW and the DNR in a professional manner.  As needed, provide specific program support and contribute to special projects as assigned.

Qualifications

 

Minimum Qualifications

  • Knowledge of accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records, and reports.
  • Organizational skills sufficient to be able to prioritize work responsibilities, manage time, meetings, project timelines, and other quarterly and annual obligations.
  • Ability to communicate a correct interpretation of reports to division/program supervisors and officers.
  • Knowledge of computer programs such as Microsoft Office or similar data entry systems. (Excel, Word, Access, SWIFT, CODA, Outlook, etc.) 
  • Ability to communicate effectively and professionally both verbally and written with internal and external customers.
  • Customer service skills sufficient to provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence.
  • Word processing skills sufficient to be able to compose, format, and type scientific reports, letters, memos, permits, and forms so they meet established format requirements. 

Preferred Qualifications

  • One (1) year of administrative support experience.
  • Knowledge of the state budgeting system and process, DNR rules and regulations, policies, and processes governing the purchasing guidelines and expenditures of the division for preparing purchase orders and responding to questions or resolving problems related to purchasing.
  • Knowledge of the Statewide Integrated Financial Tool (SWIFT) system.
  • Knowledge of the Human Resources SEMA4 system and union contracts/plans sufficient to review payroll and employee business expenses.
  • Knowledge on proper procedures and forms required by the Division of Fish and Wildlife, other divisions, bureaus, and state agencies.

Additional Requirements

This position requires an unrestricted Class D Driver’s license with a clear driving record. 

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations. 

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status). 

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

  • Conflict of Interest Review
  • Criminal History Check
  • Education Verification
  • Employment Reference / Records Check
  • License / Certification Verification

Application Details

 

How to Apply 

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Jesse Roberts at jesse.f.roberts@state.mn.us or 218-308-2674.

If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at ADA.DNR@state.mn.us.To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Jordan Krueger at jordan.krueger@state.mn.us. 

Working together to improve the state we love. 

What do Minnesota's State employees have in common? 

  • A sense of purpose in their work
  • Connection with their coworkers and communities
  • Opportunities for personal and professional growth

Benefits 

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include: 

  • Paid vacation and sick leave 
  • 12 paid holidays each year 
  • Low-cost medical, dental, vision, and prescription drug plans 
    • Fertility care, including IVF
    • Diabetes care
    • Dental and orthodontic care for adults and children 
  • 6 weeks paid leave for parents of newborn or newly adopted children
  • Pension plan that provides income when you retire (after working at least three years)
  • Employer paid life insurance to provide support for your family in the event of death
  • Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
  • Tax-free expense accounts for health, dental, and dependent care 
  • Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

  • Training, classes, and professional development
  • Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

  • A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
  • Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
  • Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

 

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. 

EQUAL OPPORTUNITY EMPLOYERS 

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.